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Northeast Georgia Health System · 3 hours ago

Secretary III

Gainesville, GA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities. They are seeking a Secretary III to perform clerical work of considerable difficulty and complexity, providing support for large departments with steady patient or customer interactions.

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Responsibilities

Prepares memos, forms letters and reports on the basis of information supplied by manager

Composes simple routine letters as assigned

Operates computer, printer, copier, fax and other mailroom equipment

Answers the telephone and routes calls to appropriate parties

Assists with filing or retrieving information as required

Sorts and distributes mail

Maintains supply stock in the department (office and/or break room supplies)

Keeps the department, work area or patient waiting area clean and organized

Prepares correspondence and recurring reports with some direction

Arranges conferences and meetings and may be responsible for preparing the agenda, taking notes and distributing minutes

Maintains control of department employee files ensuring DNV compliance

Coordinates office functions with other departments

May receive and resolve customer complaints

Manages email and calendar of department head (may have proxy to several mailboxes and calendars for managing)

Receives and screens office visits and telephone calls, may handle calls if knowledgeable on the subject of discussion

Organizes and coordinates office activities

Processes purchase requisitions or check requests from Accounting

May attend meetings, seminars, etc. possibly to take notes or furnish information

May be required to conduct research or data collection for a project

May supervise subordinate clerical employees, to include managing time and attendance, performance and disciplinary

May be responsible for department staffing schedules and appropriate timekeeping (including managing PDO requests approved by manager)

Creates reports using Excel or Access databases

May be privileged to matters of the most confidential nature

May be an active or ad hoc member of organizational committees (Safety, PI, JCAT, etc.)

May have some budgetary responsibility or input over departmental supplies

In larger departments, may serve as liaison between the supervisor and staff in regards to scheduling, payroll issues, etc

May be responsible for system support of the department (contacting the IT department, placing tickets)

Responsible for placing plant operations work orders/tickets

May be responsible for coordinating new hire orientation and paperwork

In clinical areas, the secretary may have the responsibility of managing patient files or reports, transcribing, scheduling appointments, communicating with patient family members on patient status

Participates in performance improvement activities

Supports the department in achieving predetermined goals and objectives

Responsible for assisting in arranging travel itinerary and any reimbursable expenses related to business travel