Virginia Economic Development Partnership · 2 hours ago
Executive Assistant
Richmond, VA
Full-time
Onsite
Entry, Mid Level
2+ years expThe Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic executive-level support to the Real Estate Solutions Division. This role involves organizing office operations, managing workflows, and supporting team programs and events in a fast-paced environment.
Government Administration
No H1B
Hiring Manager
Julia Nicholas
Responsibilities
Support team programs, events, and special projects, ensuring deadlines and quality standards are met
Plan and document team meetings, agendas, action items, and follow-ups
Assist in preparing agendas and materials for divisional meetings
Manage daily operations, including supplies, vehicle coordination, and IT support for staff
Manage VP calendars, scheduling, and meeting documentation
Draft correspondence, presentations, and reports for VP and executive leadership
Facilitate confidential communication between VPs, stakeholders, and government officials
Provide administrative assistance to VP and division staff, including document preparation and reporting
Coordinate logistics for staff events, travel, registrations, and accommodations
Ensure timely processing of information, correspondence, and action items
Track employee records, vacation schedules, and professional development activities
Managing licenses and subscriptions
Review and process invoices, credit card statements, and expense reports
Support staff with travel and expense reimbursements, ensuring compliance with VEDP policies
Approve payments and ensure compliance with fiscal policies and procedures
Collaborate across departments to analyze data and implement process improvements
Coordinate onboarding for new employees, professional development activities and evaluations, including scheduling, materials preparation, and IT setup
Qualification
Required
Provide complex, strategic executive-level support to the Real Estate Solutions Division
Organize office operations and manage the workflow of division
Thrive in a fast-paced, high-demand environment
Support team programs, events, and special projects, ensuring deadlines and quality standards are met
Plan and document team meetings, agendas, action items, and follow-ups
Assist in preparing agendas and materials for divisional meetings
Manage daily operations, including supplies, vehicle coordination, and IT support for staff
Manage VP calendars, scheduling, and meeting documentation
Draft correspondence, presentations, and reports for VP and executive leadership
Facilitate confidential communication between VPs, stakeholders, and government officials
Provide administrative assistance to VP and division staff, including document preparation and reporting
Coordinate logistics for staff events, travel, registrations, and accommodations
Ensure timely processing of information, correspondence, and action items
Track employee records, vacation schedules, and professional development activities
Managing licenses and subscriptions
Review and process invoices, credit card statements, and expense reports
Support staff with travel and expense reimbursements, ensuring compliance with VEDP policies
Approve payments and ensure compliance with fiscal policies and procedures
Collaborate across departments to analyze data and implement process improvements
Coordinate onboarding for new employees, professional development activities and evaluations, including scheduling, materials preparation, and IT setup
Strong communication skills (verbal and written)
Strong organizational skills and exceptional attention to detail
Ability to maintain strict confidentiality and professionalism
Exceptional grammar, punctuation, and proofreading skills
Ability to respond in a flexible manner and reprioritize as situations change
Demonstrated experience exercising discretion and independent judgement with respect to matters of significance
Demonstrated ability to manage multiple priorities
Demonstrated ability to adapt to new technology and acquire new skills
2 years' experience in real estate or construction in an executive environment required
Advanced experience using Microsoft 365, especially SharePoint, Teams and Outlook
Being authorized to work in the U.S. is a precondition of employment
A valid Virginia driver's license is required
Preferred
Knowledge of real estate, public service sector and state and local government is desired
Experience using Salesforce preferred
Company
Virginia Economic Development Partnership
The Virginia Economic Development Partnership (VEDP), a state authority created by the Virginia General Assembly to better serve existing and new companies, to expand, locate, or increase trade opportunities, by providing confidential site selection, workforce solutions, and international trade services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jason El Koubi
President and CEO
Nicole Riley
Senior Vice President of Policy and Strategic Partnerships
Company data provided by crunchbase