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Archdiocese of San Antonio Careers · 5 hours ago

Administrative Assistant

San Antonio, TX

Full-time

Onsite

Mid Level

4+ years exp

The Archdiocese of San Antonio is seeking an Administrative Assistant to facilitate the efficient operation of the assigned department. The role involves performing a variety of clerical and administrative tasks, including answering calls, maintaining filing systems, coordinating meetings, and ensuring confidentiality of sensitive information.

Religious Institutions

Responsibilities

Answers and transfers phone calls, screening when necessary

Maintains filing systems as assigned

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed

Responds to and resolves administrative inquiries and questions

Coordinates and schedules travel, meetings, and appointments

Prepares agendas and schedules for meetings

Records and distributes minutes or other records for meetings

Maintains office supplies and coordinates maintenance of office equipment

Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others

Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information

Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory

Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization

Performs other duties as assigned