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CertaPro Painters · 35 minutes ago

Office Assistant

Warwick, RI

Full-time

Onsite

New Grad, Entry Level

$23/hr - $25/hr

CertaPro Painters is seeking a dynamic and organized Office Assistant to join their team. In this vital role, you will manage front desk duties, support office management tasks, and ensure the smooth operation of daily activities while creating a welcoming environment for clients and team members.

Real Estate

Responsibilities

Manage front desk duties

Be the friendly first point of contact for customers (phones, emails, follow-ups)

Operate multi-line phone systems to handle incoming calls efficiently and courteously

Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to maintain accurate records

Organize and file documents systematically to ensure easy retrieval and compliance with company policies

Assist with calendar management, scheduling appointments, meetings, and reminders for staff or executives

Support office management tasks such as ordering supplies, maintaining inventory, and overseeing general administrative functions

Support sales, production, and management with daily office tasks

Conduct proofreading of documents to ensure accuracy and professionalism in all communications

Perform clerical duties including photocopying, scanning, mailing, and organizing files or records

Qualification

Microsoft Office SuiteCustomer serviceData entryBilingual abilitiesOrganizational skillsMulti-line phone systemsClerical dutiesAttention to detail

Required

Previous office experience or administrative support roles demonstrating strong organizational skills

Familiarity with multi-line phone systems, front desk operations, and customer service best practices

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Canva and Social Media

Experience with data entry, filing systems, proofreading, and general clerical tasks

Bilingual abilities are highly valued to assist diverse clients and team members effectively

Knowledge of office management procedures including calendar management and time management techniques

Demonstrated ability to handle multiple tasks efficiently while maintaining attention to detail

Benefits

401(k) matching

Dental insurance

Health insurance

Paid time off

Professional development assistance

Retirement plan

Company

CertaPro Painters

At CertaPro Painters® we transform homes and businesses by providing expert painting services with a proven process, giving you more time to enjoy moments that matter in the spaces you love.

Founded in 1991