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DeKalb County Government · 4 hours ago

Legal Secretary

1300 Commerce Dr, Decatur, GA, 30030, US

Full-time

Onsite

Entry Level

$41K/yr - $65K/yr

1+ years exp

DeKalb County Government is seeking a Legal Secretary to perform routine and specialized clerical and secretarial tasks in support of assigned attorneys. The role involves preparing legal documents, maintaining documentation regarding cases, and providing administrative support within a legal setting.

Government

Responsibilities

Prepares and processes a variety of legal and court documents and information; gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties

Monitors, tracks and maintains documentation regarding cases, status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows up on docket entries, opinions, appeals, criminal complaints, fugitive warrants, etc.; and compiles statistics and prepares related reports

Distributes documentation between department/staff members and internal/external individuals/agencies, including but not limited to handling of paper and electronic court filings; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; and copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation

Maintains file system of various files/records; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; enters records and documentation into computer; updates and verifies accuracy of information entered; prepares files for hearings and trials; ensures all documentation and records are included in files; and closes files as needed

Maintains and prepares calendars; schedules and confirms appointments, meetings, interviews, conferences, court trials, hearings, substitutions, and related activities; creates, distributes and updates calendar on a regular basis; and notifies parties involved of changes

Greets visitors and the general public; provides information/assistance regarding department services, procedures, documentation, or other issues on the phone or in person; distributes forms and documentation; may meet with potential clients and review financial affidavits; responds to questions or complaints; researches problems/complaints; and initiates problem resolution

Answers incoming telephone calls; communicates with the general public, visitors, County staff and other individuals; provides assistance and information; refers callers to other staff members as appropriate; forwards calls to appropriate departments; and takes messages

Relieves assigned staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, edits, and proofreads correspondence on behalf of staff; and records and/or transcribes correspondence, statements, minutes, or other information; keeps staff informed of significant matters, messages, documentation, or other information