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Carvana · 2 hours ago

Mechanic Shop Clerk - ADESA Boise

Boise, ID

Full-time

Onsite

Entry Level

1+ years exp

ADESA, a Carvana owned company, operates over 50 locations throughout the US, providing a variety of vehicle services. The Mechanic Shop Clerk will perform clerical duties, manage invoices, and order parts for the mechanic shop while ensuring compliance with company policies and procedures.

AutomotiveAutonomous VehiclesE-Commerce

No H1B

Responsibilities

Perform various general administrative duties including data entry, data verification, preparing reports and correspondence for the supervisor/manager

Create and maintain customer files, both digital and hardcopy

Post invoices

Order parts according to approved estimates and repair orders scheduled for the mechanic and body shop

Track and prepare parts received

Must be familiar with customer account contracts and knowledgeable of pre-authorized amounts for repair transactions as described in the account contract

Post repair and parts transactions to vehicle account in V-Trace, i.e. mechanical repairs, process customer billing, parts, PSI's, etc. and print reports

Compile information needed for various reports and assist in coordinating project-oriented duties at the discretion of the supervisor

Communicate with other departments to ensure repair transactions are authorized

Respond to customer inquiries pertaining to vehicles

Set up estimates and appointments with outside vendors/sublet services

Process payments to vendors for parts and services for shop

Post updates and estimates in the ADESA Inspections Portal

Meet monthly and year end deadlines for supply inventory reporting to accounting

Conduct or assist with shop inventory

Scan, code, and audit invoices for payment

Provide accurate, friendly quality service to customers when processing customer transactions

Ensure all shop area conditions are not a potential threat to employee or customer safety

Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments

Qualification

Administrative experienceProficient computer skillsAuction knowledgeGoogle SuiteMultitasking skillsCommunication skillsDetail orientedProblem-solving skills