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Polar Beverages · 2 hours ago

Operations Administrative Assistant

Schenectady, NY, US

Full-time

Onsite

New Grad, Entry Level

$23/hr - $25/hr

Polar Beverages is seeking an Operations Administrative Assistant to join their team. This entry level position focuses on documentation review, maintenance, and raw material quality inspections, with responsibilities including inspections, documentation updates, and assisting with product development tasks.

Consumer GoodsFast-Moving Consumer GoodsFood and BeverageManufacturingWater

Responsibilities

Perform incoming packaging raw material inspections. Communicate new items, revisions, or issues found to all applicable departments

Assist with updating various documentations for Product Development dept. including but not limited to: Finished Product Specifications, New Product Forms, Kosher Submittals, ADK Coding doc, UPC doc

Perform taste tests for Product Development. Formalize results after compiling

Assist with organizing raw materials, documentation, general mail outs, etc

Assist with handling the Kosher program at ADK, including monthly audit visits with the Rabbi, submitting new kosher contracts, updating info in the website, requesting kosher certs from the flavor houses

Assist with handling the raw materials on hold and working on communicating issues with vendors and gaining disposition on materials. Updating the logs to document this information

Assist with scanning, saving and organizing docs to contribute to the departments organization and database

Assist with reviewing system updates and back up to audit the accuracy for system revisions and additions

Other duties as assigned

Qualification

MS OfficeAttention to detailMathematics applicationTime managementMulti-taskingCommunication skillsSelf-starterFlexibilityOrganizational skills

Required

Manage time well and ensure that all tasks are handled to completion and delivered before the deadline. Respond to more urgent issues or tasks with a swift manner

Strong attention to detail with an ability to communicate clearly

Able to multi task daily

Computer literate; MS Office (Word, Excel)

Self-starter, accountable & able to work unsupervised

Flexible w/ changes and revisions

Ability to read and comprehend production schedules, spec sheets, kosher certs, daily activity reporting, taste test results etc. and perform duties required for each item

Skill in practical application of mathematics and the ability to choose the right mathematical methods to solve a problem

Versed in Reporting Skills, Administrative Writing Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, and Verbal Communication