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Salt Lake County · 2 hours ago

Office Specialist - Immunization Clinic

Salt Lake City, UT

Full-time

Onsite

Entry Level

1+ years exp

Salt Lake County is dedicated to serving its community, and they invite enthusiastic individuals to join their team. The Office Specialist in the Immunization Clinic will provide customer service and office support, serving as the initial contact for customers and assisting with various administrative tasks.

Customer ServiceGovernmentService Industry

Responsibilities

Answers phone calls and greets visitors; relays calls and messages to the appropriate person

Performs customer service functions; provides assistance regarding department/division services and information. Maintains office coverage during all business hours

Assists with scheduling meetings and functions including meeting preparation, correspondence, material distribution, client registration, and client appointment reminders. Records meeting minutes

Processes and issues monetary vouchers, certificates, and/or permits according to policy and procedures. Records transactions and issues receipts; forwards revenues and reconciles transactions according to policy and procedures

Provides general office support to the Division

Establishes and maintains accurate agency filing systems including purging and destroying/archiving confidential or obsolete documents according to policies and procedures

Receives incoming deliveries and documents, providing an accurate date stamp prior to distribution to the appropriate division or person

Provides detailed information to the public regarding Division procedures

Accepts Division-specific documents, assists customers in data gathering, and reviews late appeal criteria with customers

Analyzes and maintains program reports, logs, and lists. Types and proofreads documents and makes appropriate corrections

Supports office functions effectively utilizing computers and software

Qualification

Customer serviceOffice supportComputer software proficiencyBilingual (English/Spanish)Basic arithmeticModern office practicesRecord keepingEffective communicationTeam collaboration

Required

One (1) year of closely related experience directly related to these duties

Must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program

A valid Driver's License accepted by the State of Utah is required at the time of hire

A valid Driver's License issued by the State of Utah must be obtained within six (6) months of hire to operate a county vehicle

Due to the nature of this role, vaccination or proof of vaccination may be required

Knowledge of basic arithmetic calculations

Knowledge of modern office practices and procedures

Skills and abilities to work with computer software related to job-specific duties

Skills and abilities to operate standard office equipment

Skills and abilities to produce written documents, forms, and charts

Skills and abilities to communicate effectively in English both verbally and in writing

Skills and abilities to perform excellent customer service and work cooperatively within a team environment

Skills and abilities to create and maintain records, files, and reports

Skills and abilities to understand and follow broad objectives and instructions

Skills and abilities to gather and condense relevant and useful information

Skills and abilities to work with minimum supervision and act independently

Preferred

Preference may be given to applicants who are Bilingual in English and Spanish, and requires reading, writing, and speaking both English and Spanish fluently