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NEOGOV · 4 hours ago

Administrative Coordinator (Office of Energy & Sustainability)

Everett, WA

Full-time

Hybrid

Mid Level

$61K/yr - $75K/yr

3+ years exp

NEOGOV is seeking an Administrative Coordinator for the Office of Energy and Sustainability within Snohomish County. The role involves supporting the Weatherization Program by utilizing administrative practices and skills to assist applicants and staff, ensuring effective communication and customer service.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Conducts research and analysis projects as directed; develops, recommends and implements procedural changes for use by clerical employees within the department

Serves as liaison with other departments and divisions as required; represents the Director on task forces and committees as assigned

Develops and maintains manual and computerized management systems for departmental financial, personnel and correspondence systems utilizing available hardware and software

Monitors departmental budget; assists in budget preparations; prepares required documentation for purchases and payments; may prepare support documentation required for contracts, budget transfers, supplemental and emergency appropriations

Provides technical word processing and spreadsheet guidance and training to departmental staff

Prepares and maintains employee time records and payroll information for departmental administrative staff

Maintains custody of and processes confidential departmental information such as employee evaluations and personnel files

Takes, transcribes and edits notes from administrative superior and at formal meetings and/or uses word processing technologies

May track equipment and inventory

Performs related duties as required

Qualification

Confidential secretarial experienceBudgeting practicesComputer technologyOffice practicesCommunication skillsCustomer serviceTeam collaborationProblem-solvingTime management

Required

Three (3) years of confidential or executive secretarial experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities

Must pass job related tests

Knowledge of governmental budgeting practices and principles

Knowledge of computer technology

Knowledge of office practices and procedures

Knowledge of proper English, spelling, grammar, punctuation and word usage

Knowledge of basic bookkeeping and/or record keeping procedures

Ability to operate computers and applied software packages

Ability to analyze and resolve work related problems

Ability to exercise initiative and judgment and make decisions within the scope of assigned authority

Ability to communicate effectively both orally and in writing

Ability to establish and maintain effective work relationships with department personnel, public and private officials, other county employees and with the general public

Ability to maintain necessary records and prepare required reports

Ability to meet deadlines and cope with interruptions

Ability to operate standard office equipment

Ability to take and transcribe shorthand or equivalent as required

Ability to manage multiple tasks/activities while meeting specific deadlines

Ability to maintain a high degree of accuracy with detailed information

Benefits

Retirement

Medical benefits: The County offers a choice of three comprehensive medical insurance plan with low deductibles. The county’s contribution to this benefit is significant.

Sick leave: You will accrue 8 hours of sick leave per month.

Vacation Leave: You will start out accruing 8 hours of vacation leave per month totaling 2.4 weeks of vacation in your first year. Your leave accruals increase based on your years of employment with the County.

Holiday Pay: The County observes eleven (11) paid legal holidays per year and provides employees with two floating holidays annually.

Other benefits include wellness, dental, vision, life insurance, flexible spending accounts, long term disability, and more.

Deferred Compensation: If you choose to participate in the Deferred Compensation Plan (DCP), the County will match your contributions up to 1 percent of your base monthly salary.

Pay Increases: Each year you will be eligible for a step increase until you reach the top step.

Cost of Living Adjustment (COLA): County employees typically receive yearly cost of living adjustments.

Flexible work schedules.

Career development training.