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CIBC · 1 week ago

Executive Assistant to the Chief HR Officer, US Region

Chicago, IL

Full-time

Hybrid

Mid, Senior Level

5+ years exp

CIBC is building a relationship-oriented bank for the modern world, seeking talented professionals dedicated to client service. The Executive Assistant to the Senior Vice-President will manage day-to-day administrative activities, ensuring efficient departmental operations through strong organizational skills and independent initiative on special projects.

BankingCredit CardsFinancial Services

No H1B

Responsibilities

Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention

Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation

Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives

Arranges group travel, as necessary

Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required

Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner

Assist with the preparation of presentations and management reporting

Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials

Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc

As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs

Act as delegate for executives and their direct reports, as required, for workday transactions

Qualification

Calendar managementTravel arrangementExpense reportingMS Office proficiencyConfidential correspondenceCommunicatorMultitaskingCritical thinkingOrganizational skillsPersonal initiative

Required

At least 5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment

Excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion

Strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook

Critical thinking skills to help inform decision making

Ability to notice details that others do not