BA Global Talent · 1 week ago
Executive Assistant (DFC) - New York
New York, NY
Full-time
Onsite
Senior Level
5+ years expBA Global Talent is seeking an on-site Executive Assistant (EA) in New York to support Senior Leaders at the U.S. International Development Finance Corporation (DFC). The role involves organizing and managing a high volume of work, coordinating meetings, and providing administrative support to senior leadership.
Human ResourcesRecruitingStaffing Agency
No H1B
Security Clearance RequiredU.S. Citizen OnlyHiring Manager
─ Simon Tablante
Responsibilities
Organize, prioritize, and manage a high volume of incoming work for DFC Senior Leaders and/or their offices
Respond to, coordinate, and schedule meeting requests, official appointments, invitations, and participation in special events
Greet and escort guests at the DFC New York City office and other authorized DFC office locations
Maintain control and follow-up systems for correspondence and workload to ensure timely responses
Draft, proofread, and format correspondence, reports, and other documents for Senior Leaders and their offices
Manage incoming and outgoing communications, including email, phone calls, and mail
Assist with travel coordination and voucher processing
Maintain records, databases, and tracking systems for projects, deadlines, and administrative tasks
Coordinate with internal departments and external stakeholders on administrative projects, data calls, and workplace analysis
Process internal ethics clearances for speakers participating in events or widely attended gatherings
Provide continuous EA coverage, including backup support for planned absences longer than three (3) business days and unplanned absences longer than five (5) business days
Support surge requirements when additional administrative assistance is needed
Qualification
Required
U.S. Citizenship is required
Active Public Trust clearance required; higher-level clearances (Secret or Top Secret) are acceptable if eligible for transfer
Minimum of five (5) years of experience providing administrative support in a federal environment or comparable setting (e.g., state/local government, corporate offices, nonprofit organizations)
Strong ability to manage multiple tasks, projects, and deadlines simultaneously
Exceptional verbal and written communication skills, including strong grammar and proofreading abilities
High level of professionalism, discretion, and attention to detail
Ability to work independently with minimal supervision in a fast-paced environment
Preferred
Bachelor's degree in Business Administration or a related field is preferred but not required
Bilingual proficiency in English and Spanish or English and Portuguese is preferred but not mandatory
Company
BA Global Talent
BA Global Talent is an outsourcing consulting company that provides recruitment and staffing services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Vincent Fullerton
Chief Executive Officer
Earl Samuel
Co-Founder and Chief Operating Officer
Company data provided by crunchbase