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HFA · 3 hours ago

Accounts Payable Coordinator I (33771)

Bentonville, AR

Contract

Onsite

Mid, Senior Level

5+ years exp

HFA is a mid-sized A/E firm with approximately 600 employees, and they are seeking an Accounts Payable Coordinator. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of vendor invoices, employee expense reimbursements, and corporate credit card transactions while maintaining compliance with company policies.

ArchitectureIndustrial Engineering

Culture & Values

Responsibilities

Review, code, and enter vendor invoices into the accounting system

Ensure proper approvals and compliance with company policies

Match invoices to contracts where applicable

Prepare weekly check runs and ACH payments

Prepare monthly employee reimbursement payments

Monitor payment schedules to maintain positive vendor relationships

Serve as the primary point of contact for vendor inquiries

Maintain accurate vendor records and assist with onboarding new vendors

Ensure adherence to internal controls and company policies

Support annual audits by providing documentation and reports

Identify opportunities to streamline AP processes and implement best practices

Assist in automation initiatives and system upgrades

Assist with auditing and processing employee expense reports for accuracy and compliance

Assist with reconciling corporate credit card statements and resolving discrepancies

Qualification

Accounting software proficiencyProject-based accounting systemsMicrosoft ExcelAP automation toolsA/E industryElectronic payment systemsCommunication skillsProblem-solving abilitiesAttention to detailOrganizational skillsTeamworkWork independently

Required

Bachelor's or Associate degree in Accounting, Finance, or related field or 5+ years of relevant experience

Strong attention to detail and organizational skills

Proficiency in Microsoft Excel and accounting software

Excellent communication and problem-solving abilities

Knowledge of A/E industry billing and project structures

Experience with electronic payment systems and AP automation tools

Ability to work independently and in a team environment under tight deadlines

Familiarity with project-based accounting systems (e.g., Deltek Vision/Vantagepoint, BST, or similar)

Preferred

Familiarity with Microsoft Project Operations and Finance & Operations is a plus

Company

HFA

Founded in 1990, HFA is a multi-disciplinary architecture and engineering firm specializing in delivering tailored design solutions for businesses of all sizes.

Founded in 1990

Bentonville, Arkansas, USA

501-1000 employees