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NEOGOV · 4 hours ago

Administrator II – Contract Administrator

Chinook Building 401 5th Avenue Seattle, WA

Full-time

Hybrid

Entry, Mid Level

$43.21/hr - $54.77/hr

1+ years exp

NEOGOV is seeking a highly qualified individual to join Public Health – Seattle & King County's Health Sciences Division as an Administrator II – Contract Administrator. This role is critical for managing contract production, ensuring compliance with various requirements, and overseeing accounts payable responsibilities.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Administer and manage contracts, including reviewing scopes of work, establishing and reviewing contract exhibits and documents, setting up contracts in an online system (e.g., Agiloft), and maintaining accurate files

Conduct detailed invoice reviews, route for program staff approval, track payments, and troubleshoot payment issues

Ensure accurate data entry and act as a subject matter expert in systems such as Agiloft, iProcurement, and iExpense

Serve as a liaison between the contracts team (e.g., CPRES) and the division

Develop and maintain financial policy compliance tracking tools, monitoring systems, and reporting procedures

Provide technical assistance and support to contractors, ensuring timely and accurate invoicing, and financial tracking

Assist with project procurement, gift card procurement and tracking, and general administrative duties

Innovate and improve administrative processes to enhance financial stewardship and direct service delivery

Coordinate with accounts payable and contracts unit as necessary

Perform other duties as assigned

Qualification

Contract administrationOracle EBSMicrosoft ExcelAccounting principles (GAAP)Procurement systemsProcess improvementCommunication skillsRelationship buildingAttention to detail

Required

A minimum of 18 months of experience in contract administration, including contract management, compliance, monitoring, and reporting

Proficiency in Microsoft Excel at an intermediate level

Experience with online procurement and financial management systems

Knowledge of generally accepted accounting principles (GAAP)

Strong communication skills, both written and verbal

Ability to define, visualize, measure, control, report, and improve processes to meet customer requirements

Proven ability to establish productive relationships with internal colleagues and external clients

Preferred

Knowledge of contracting and finance, including system workflow and technical knowledge of contract management applications like Agiloft/Zoom grants

Advanced knowledge of grants management, accounting, audit, and public sector budgeting

Experience with Oracle-based financial and reporting systems and electronic contract administration systems

At least two (2) years of experience in managing the fiscal and contractual aspects of federal or state grants/contracts

Benefits

Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents

Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents

Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan

Transportation program and ORCA transit pass

12 paid holidays each year plus two personal holidays

Generous vacation and paid sick leave

Paid parental, family and medical, and volunteer leaves

Flexible Spending Account

Wellness programs

Onsite activity centers

Employee Giving Program

Employee assistance programs

Flexible schedules and telecommuting options, depending on position

Training and career development programs