Apply on Employer Site

Head Injury Association · 11 hours ago

DOH Administrative Assistant

Hauppauge, NY

Full-time

Onsite

Entry Level

$20/hr - $20/hr

1+ years exp

Head Injury Association is seeking an Administrative Assistant to support their Traumatic Brain Injury and Nursing Home Transition Diversion Waiver Programs. The role involves providing administrative support, overseeing critical program functions, and ensuring effective communication and organization within the team.

Health CareHospitalMedical

Responsibilities

Provide administrative support to the Sr. Director of DOH Waiver Services and Department of Health (DOH) programs as requested by Sr. Director

Order and maintain all supplies for office equipment and supplies for the DOH programs

Oversee and facilitate Medicaid Transportation services for the Structured Day Program (SDP) and the SC program as needed

Track annual UAS evaluations, schedule appointments and send paperwork to the Regional Office

Answer phones and direct calls appropriately, open and distribute mail, and schedule and maintain appointments

Prepare and distribute minutes of various meetings

Oversee the DOH Housing Subsidy process for HIA. Track and review for accuracy all DOH Housing Paperwork submissions annually and when there are new individuals to the program, lease renewals or relocations

Provide administrative support as needed to cover other positions within the agency

Organize and prepare SDP program binders and records. This may entail traveling to offsite occasionally to locations to maintain the charts. Upload documents for the DOH programs. Request updated or missing information from other providers. As needed, archive 'inactive' case files for the DOH programs

Track Serious Reportable Incidents (SRIs) from submission to closure. Follow up with staff for missing information or late reports. Be the liaison between HIA’s agency Incident Review Committee and the Service Coordinator Department. Be the liaison between HIA and the Regional Office for all SRIs

Qualification

Administrative supportCommunication skillsOrganizational skillsInitiativeAttention to detail

Required

Excellent writing and communication competency

Capable of taking the initiative to oversee, monitor, and track several vital functions of the program

Ability to provide administrative support to the Sr. Director of DOH Waiver Services and Department of Health (DOH) programs

Ability to order and maintain all supplies for office equipment and supplies for the DOH programs

Ability to oversee and facilitate Medicaid Transportation services for the Structured Day Program (SDP) and the SC program as needed

Ability to track annual UAS evaluations, schedule appointments and send paperwork to the Regional Office

Ability to answer phones and direct calls appropriately, open and distribute mail, and schedule and maintain appointments

Ability to prepare and distribute minutes of various meetings

Ability to oversee the DOH Housing Subsidy process for HIA

Ability to track and review for accuracy all DOH Housing Paperwork submissions annually and when there are new individuals to the program, lease renewals or relocations

Ability to provide administrative support as needed to cover other positions within the agency

Ability to organize and prepare SDP program binders and records

Ability to upload documents for the DOH programs

Ability to request updated or missing information from other providers

Ability to archive 'inactive' case files for the DOH programs

Ability to track Serious Reportable Incidents (SRIs) from submission to closure

Ability to follow up with staff for missing information or late reports

Ability to be the liaison between HIA's agency Incident Review Committee and the Service Coordinator Department

Ability to be the liaison between HIA and the Regional Office for all SRIs