Total Warehouse ยท 2 hours ago
Operations Project Manager
anaheim,CA,US
Full-time
Onsite
Mid LevelTotal Warehouse is seeking a highly organized and execution-focused Operations Project Manager to support and drive operational initiatives across their Service Leadership organization. This role is responsible for translating leadership direction into structured plans, managing cross-functional follow-ups, and maintaining operational documentation while providing reporting and visibility to leadership.
LogisticsRentalTransportationWarehousing
Responsibilities
Track, manage, and follow up on operational initiatives and action items originating from meetings, emails, and leadership discussions
Maintain accurate project status updates, timelines, owners, and dependencies
Proactively identify risks, delays, or gaps and escalate as needed
Develop structured agendas for leadership and project meetings
Prepare pre-read materials and ensure meetings are outcome-focused
Capture decisions, action items, and next steps; distribute meeting summaries and ensure follow-through
Coordinate calendars and schedules to support project execution and leadership priorities
Schedule recurring meetings, resolve conflicts, and protect time for critical initiatives
Develop, document, and update Standard Operating Procedures (SOPs) for service operations
Ensure SOPs are current, accessible, and communicated effectively across teams
Support process standardization and continuous improvement efforts
Gather, compile, and present KPI and operational reports from NetSuite and other systems
Support leadership with timely insights to monitor performance and initiative progress
Serve as the action item and accountability manager for ensuring supported leaders are following through with initiatives/directives
Prepare service leaders for weekly 1:1s with the Managing Partner
Support leaders in delivering consistent, structured departmental updates
Act as a coordination point between leadership and operational teams to ensure clarity and alignment
Qualification
Required
Track, manage, and follow up on operational initiatives and action items originating from meetings, emails, and leadership discussions
Maintain accurate project status updates, timelines, owners, and dependencies
Proactively identify risks, delays, or gaps and escalate as needed
Develop structured agendas for leadership and project meetings
Prepare pre-read materials and ensure meetings are outcome-focused
Capture decisions, action items, and next steps; distribute meeting summaries and ensure follow-through
Coordinate calendars and schedules to support project execution and leadership priorities
Schedule recurring meetings, resolve conflicts, and protect time for critical initiatives
Develop, document, and update Standard Operating Procedures (SOPs) for service operations
Ensure SOPs are current, accessible, and communicated effectively across teams
Support process standardization and continuous improvement efforts
Gather, compile, and present KPI and operational reports from NetSuite and other systems
Support leadership with timely insights to monitor performance and initiative progress
Serve as the action item and accountability manager for ensuring supported leaders are following through with initiatives/directives
Prepare service leaders for weekly 1:1s with the Managing Partner
Support leaders in delivering consistent, structured departmental updates
Act as a coordination point between leadership and operational teams to ensure clarity and alignment
Advanced proficiency in Microsoft Excel (formulas, pivot tables, data analysis)
Comfortable navigating NetSuite ERP for reporting and data extraction
Familiarity with AI tools for productivity and automation
Minimum 60 WPM typing speed with high accuracy
Highly organized and detail-oriented with exceptional follow-through
Able to provide timely updates, maintain documentation, and keep stakeholders aligned
Proactive, resourceful, and adaptable in a fast-paced environment
Strong sense of accountability and ownership of tasks
Professional communicator with the ability to work across leadership levels
Preferred
PMP Preferred
Company
Total Warehouse
Total Warehouse provides total warehouse solutions, automation, equipment rental and sales services to various industries.
Founded in 2017
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Albert R.
CFO and Controller Services
Recent News
Morningstar.com
2025-09-04
Company data provided by crunchbase