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Wells Enterprises · 4 hours ago

Executive Administrative Assistant II - CHI

Chicago, IL

Full-time

Onsite

Senior Level

5+ years exp

Wells Enterprises is seeking an Executive Administrative Assistant II to perform advanced administrative duties for assigned executives. The role includes managing complex calendars, coordinating meetings and travel arrangements, and serving as a primary point of contact for executives, while ensuring efficient departmental operations.

Food and BeverageFood ProcessingManufacturing

Responsibilities

Responsible for complex calendar management for assigned executives, including coordination and prioritization of meetings with senior leaders, global partners, and external stakeholders. Manage travel arrangements and expense reporting

Assist executives with meeting preparation by creating and distributing agendas, editing presentations, and other meeting materials as requested. May attend meetings, record meeting minutes, and complete meeting follow-up communication as necessary

Serve as a primary point of contact between assigned executives and other senior leaders, cross-functional partners, employees, and external partners. Draft, review, and manage executive communications on behalf of assigned executives

Responsible for the coordination of departmental meetings and events, training, outside consultants, vendors, and special committees for management. Prepares and disseminates departmental communications and updates as needed

Responsible for coordinating and preparing budgets, handling P&L statements and safeguarding highly confidential and sensitive financial information

Coordinates and manages special projects that may be confidential. Track and report progress and results

Ensures efficient operation of the department while making administrative decisions that support the department and assigned executives. Acts as a liaison for the team and brand/Company ambassador

Administrative subject matter expert who provides leadership and collaborates with other administrative professionals to share best practices

Qualification

MS OfficeProject ManagementCalendar ManagementBudget CoordinationCustomer ServiceProcess ImprovementMentoring

Required

Associate's degree in Business or Administrative Professional

5 - 7 years experience providing administrative support to Senior-level Executives

Knowledge - MS Office and Outlook

Skills - Manage multiple tasks/projects with efficiency and delivers results, comfortable working with senior management

Strong customer service skills and ability to interact with internal employees and external customers, vendors and the public

Abilities - Ability to streamline processes through Continuous Improvement, conduct self in a professional manner, and ability to set direction and complete work with limited direction

Lead, coordinate and manage projects

Ability to mentor and coach administrative staff