Xcel Energy · 1 week ago
Project Coordinator (contract)
Twin Cities Area
Contract
Hybrid
Senior Level
$34/hr - $46/hr
5+ years expXcel Energy is seeking a Project Coordinator to provide essential support to transformational program leadership. This role involves orchestrating scheduling, coordination, and communication activities to ensure complex initiatives run smoothly, while managing calendars and facilitating stakeholder engagement.
Electrical DistributionEnergyNatural Resources
Responsibilities
Review and update meeting schedules and attendee rosters daily to ensure comprehensive stakeholder inclusion and awareness
Proactively communicate with participants to confirm availability, distribute agendas in advance, and send timely reminders
Organize and coordinate recurring and ad-hoc meetings, managing all logistics including room bookings, virtual meeting links, and event resources
Distribute meeting minutes promptly and follow up on action items to maintain accountability and clear communication
Manage and maintain accurate email distribution lists and attendee records across multiple programs
Collaborate regularly with program leaders, business partners, and IT stakeholders to resolve scheduling conflicts and adapt plans as circumstances change
Synchronize schedules and information flow to drive effective collaboration and successful delivery of program milestones
Prepare and update project documentation, status reports, and presentations as needed
Assist in information collection, validation, and maintenance of collaborative documents and data stores
Support budget tracking and project plan updates as required
Qualification
Required
Five to seven years of proven experience managing complex schedules and coordinating meetings across multiple teams and stakeholders
Demonstrated proficiency with calendar management tools and collaboration software
Expertise in scheduling and coordinating complex meetings using Microsoft Outlook, including recurring appointments, reminders, and calendar management
Proficient in utilizing advanced Outlook features such as meeting polls, room and resource bookings, and time zone management
Experience integrating Outlook calendars with Microsoft Teams for seamless virtual collaboration
Skilled in managing delegate access and calendar permissions to support executive and team needs
Strong knowledge of Microsoft Project, Excel, Word, and Visio
Excellent oral and written communication skills with the ability to convey information clearly and professionally
Strong interpersonal and relationship-building skills to foster trust with diverse stakeholders and executives
Active listening and empathy to understand varying priorities and perspectives during scheduling negotiations
Professional diplomacy when addressing conflicts or shifting meeting requirements
Exceptional organizational skills with meticulous attention to detail
Ability to prioritize tasks effectively in a fast-paced, dynamic environment
Adaptability and resilience to manage last-minute changes and competing demands with a positive attitude
Collaborative problem-solving abilities to resolve scheduling conflicts quickly
Preferred
Experience managing executive meeting schedules is preferred
Company
Xcel Energy
Xcel Energy is an electric and natural gas energy company that offers a portfolio of energy-related products and services to customers.
10001+ employees
H1B Sponsorship
Xcel Energy has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (6)
2023 (6)
2022 (4)
2021 (1)
2020 (1)
Funding
Current Stage
Public CompanyTotal Funding
$1.39BKey Investors
US Department of EnergyBreakthrough Energy Ventures
2024-11-04Post Ipo Equity· $1.2B
2023-10-18Grant· $100M
2023-09-22Grant· $70M
Leadership Team
Robert Frenzel
Chairman, President and CEO
Brian Van Abel
Executive Vice President and Chief Financial Officer
Recent News
2025-12-27
Company data provided by crunchbase