Ultimate Staffing ยท 4 hours ago
Administrative Assistant
Pleasanton, CA
Full-time
Onsite
Entry Level
$32/hr - $36/hr
2+ years expUltimate Staffing is seeking an Administrative Assistant to provide essential support for smooth office operations. The role involves managing schedules, handling correspondence, and assisting with documentation in a fast-paced environment.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Catherine Cottini-Wade
Responsibilities
Answer and direct phone calls, emails, and other correspondence
Schedule and coordinate meetings, appointments, and travel arrangements
Prepare and maintain reports, presentations, and other documents
Organize and maintain filing systems (electronic and physical)
Assist with data entry, record keeping, and database management
Handle office supply inventory and order materials as needed
Support team members with administrative tasks and special projects
Qualification
Required
High school diploma or equivalent; Associate degree preferred
2+ years of administrative experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Preferred
Experience with scheduling software and office management tools
Ability to maintain confidentiality and handle sensitive information
Strong problem-solving and time management abilities
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase