The Forum Group ยท 2 hours ago
Executive Legal Secretary
NYC Metro Area
Full-time
Onsite
Mid LevelThe Forum Group is seeking an Executive Legal Secretary to support their executive team with business-related tasks. The role involves managing reports, travel arrangements, and organizational tasks while requiring a strong understanding of Microsoft Office and previous experience in an executive or administrative role.
Building MaterialCommunitiesHealth CareLeisureLifestyleReal Estate
Hiring Manager
Daniele Delfino (DeMaio)
Responsibilities
Preparing financial statements, reports, memos, invoices letters, and other documents
Answering phones and routing calls to the correct person or taking messages
Handling basic bookkeeping tasks
Filing and retrieving corporate records, documents, and reports
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
Helping prepare for meetings
Accurately recording minutes from meetings
Greeting visitors and deciding if they should be able to meet with executives
Using various software, including word processing, spreadsheets, databases, and presentation software
Reading and analyzing incoming memos, submissions, and distributing them as needed
Making travel arrangements for executives
Performing office duties that include ordering supplies and managing a records database
Experience as a virtual assistant
Opening, sorting and distributing incoming faxes, emails, and other correspondence
Provide general administrative support
Qualification
Required
Candidates for this role must come from a law firm
Proven experience as an executive assistant or other relevant administrative support experience
In-depth understanding of entire MS Office suite
High school diploma
Ability to organize a daily workload by priorities
Must be able to meet deadlines in a fast-paced quickly changing environment
A proactive approach to problem-solving with strong decision-making skills
Professional level verbal and written communications skills
Preferred
Experience as a virtual assistant
Company
The Forum Group
We are located at 550 Seventh Avenue, 21st Floor, New York, NY 10018. Our walk-in hours are from Monday-Friday at 9am-12pm.
Founded in 1974
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown1996-03-25Acquired
Company data provided by crunchbase