University of Iowa Research ยท 1 hour ago
Graduate Program Specialist, College of Engineering
Iowa City, Iowa, United States
Full-time
Onsite
New Grad, Entry Level
0+ years expThe University of Iowa Research is seeking a Graduate Program Specialist to provide professional-level support to the departmental graduate program. The role involves managing graduate student enrollment, advising students, and organizing departmental events to enhance the graduate experience.
Research
No H1B
Responsibilities
Provide comprehensive administrative and academic support for PhD, MS, and U2G students in the department from recruitment through graduation, serving as the first point-of-contact for graduate program related questions
Plan and oversee orientation, professional development, and community- building events
Manage graduate student enrollment, including maintain graduate student and program records, including application materials, academic and milestone- tracking files and plans of study
Advise students on university and collegiate policies and monitor graduate student progress, prepare and collect annual evaluations
Collaborate with Director of Graduate Studies to manage deadlines, schedule meetings, compose correspondence, and update the departmental graduate program guide
Advise students regarding course selection, program requirements, available resources, and best practices and develop plans of study for MS and PhD students
Coordinate UICA graduate scholarships and awards in partnership with the budget team and departmental graduate committee
Support graduate seminar organization, including guest speaker travel, itineraries, and announcements
Assist with travel arrangements for departmental faculty and students
Administrative support for departmental events such as graduate student appreciation week, senior design day, advisory council visits, faculty retreat, and alumni visits and other outreach and community building initiatives
Manage ESL program and submit TAPE exam requests
Qualification
Required
A Bachelor's degree in a relevant discipline or an equivalent combination of education and experience is required
A minimum of 6 months of administrative experience in a professional setting, demonstrating the ability to manage multiple priorities in a fast-paced environment. Ability to prioritize tasks and manage time effectively while adapting to changing priorities
Excellent written and verbal communication skills
Proficiency in computer software applications such as Word, Excel, and Access. Working knowledge of and ability to use office support tools available on the desktop (e.g., word processing, e-mail, presentation software and spreadsheets)
Demonstrated success in fostering a welcoming and respectful workplace environment
Demonstrated ability to multi-task and work collaboratively as a team
Demonstrated customer support experience
Preferred
Professional experience supporting a graduate program(s)
Knowledge of University policies, procedures, and regulations
Knowledge of the graduate admissions process
Benefits
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies.
Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists.
Grow professionally with advanced training, leadership development, and tuition assistance.
Company
University of Iowa Research
The Office of the Vice President for Research is committed to forging new frontiers of discovery by providing resources and support to researchers and innovators at the University of Iowa, to promote a culture of creativity that enriches the campus, the state, and the world.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase