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Hinshaw & Culbertson LLP · 1 hour ago

Legal Secretary

Washington, DC

Full-time

Hybrid

Senior Level

5+ years exp

Hinshaw & Culbertson LLP is a national law firm seeking an experienced Litigation Legal Secretary. The role involves performing complex secretarial and administrative duties for attorneys, maintaining office organization, and providing excellent client service.

Law Practice

Growth Opportunities

Responsibilities

Prepares, edits and files documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes and/or handwritten documents

Updates and maintains databases that include e-mail lists, iCreate info and client matter lists

Reads, distributes and electronically files incoming mail for assigned attorneys. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage

Greets clients and visitors. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship

Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with other administrative support by apprising of deadlines, attorney travel plans, etc

Other related duties and special projects as assigned

Qualification

Legal litigation experienceCourt rulesOutlookWordExcelPowerPointAdobeOrganizational skillsCustomer service skillsInterpersonal skillsAttention to detailTeamwork

Required

Minimum of five plus years of legal litigation secretarial experience is required, preference is given to those with experience in Insurance Defense. Applicants without this experience will not be considered

High organizational skills are required

Knowledge of or ability to learn office procedures, rules and regulations

Knowledge and competency of computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint and Adobe

Knowledge of State and Federal court rules (including e-filing) and local rules where applicable, pertaining to litigation requirements and practices

Ability to effectively and accurately communicate orally and in writing

Correctly apply departmental rules, complex regulations and procedures

Maintain a high degree of confidentiality and attention to detail

Work well under pressure and time sensitive situations

Proofread and perform editing of routine law office documents

Transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm

Organize and prioritize numerous tasks and complete them under time constraints

Solve problems and work well within a team environment

Periodically incur overtime in order to perform the essential duties of the position

Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff

Current hybrid schedule requires the ability to come into the Manhattan-based office at least 3 times per week