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World Energy Innovations, LLC · 2 weeks ago

Accountant Administrator / Bookkeeper

Fremont, OH

Full-time

Onsite

Mid Level

$65K/yr - $85K/yr

3+ years exp

World Energy Innovations (WEI) is a stable, family-owned business focused on transforming energy use for various clients. The Accountant Administrator / Bookkeeper role involves managing financial processes and supporting project lifecycle to ensure financial accuracy and efficiency.

EnergyOil and Gas

Responsibilities

Generate and distribute customer invoices

Apply payments

Monitor aging reports and follow up as needed

Process vendor invoices and ensure proper coding

Calculate, process, and track subcontract payments

Manage payment processing and vendor relationships

Resolve invoice and payment discrepancies

Prepare journal entries and maintain GL accuracy

Perform month-end close activities

Support financial reporting and internal reviews

Perform bank, credit card, and account reconciliations

Manage daily banking activity and cash balances

Investigate and resolve variances in a timely manner

Reconcile company credit cards and employee expenses

Ensure expenses are properly documented and coded

Work within the company’s accounting software (Spectrum/Viewpoint)

Identify opportunities to improve accounting processes

Support system clean-up and documentation as needed

Properly coding of weekly timesheets entered into accounting software

Maintain accurate job cost records for labor, equipment, materials, trucking, subcontractors, and overhead

Prepare job cost and gross profit reports for management review

Monitor actual vs. budgeted costs, identify variances, and support cost-to-complete forecasting

Assist management with administrative tasks to support efficiency

Serve as point of contact for office vendors, maintenance providers, and routine service schedules

Oversee office supply inventory, place orders and maintain backstock

Support leadership with special projects, document preparation, and administrative tasks

Work closely with company leadership to support financial projections, reporting accuracy, and operational decision-making

Coordinate with external partners including CPA firm, payroll/HR provider, insurance brokers, and banking contacts as needed

Qualification

General accounting experienceAccounts Receivable (AR)Accounts Payable (AP)Construction accounting softwareMicrosoft ExcelProject accountingOrganizedDependableDiscretionDetail-orientedConfidentiality