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Baylor College of Medicine · 9 hours ago

Senior Research Administration Associate

Houston, TX

Contract

Hybrid

Mid, Senior Level

$79K/yr - $93K/yr

4+ years exp

Baylor College of Medicine is a prominent academic institution, and they are seeking a Senior Research Administration Associate to provide professional guidance and support in securing extramural funding. This role involves managing pre-award and post-award processes, ensuring compliance with funding guidelines, and providing financial oversight related to sponsored research.

EducationHigher EducationPharmaceutical

No H1B

Responsibilities

Prepare grants and subcontracts submissions internally (BRAIN) and externally (Sponsor sites)

Assure compliance with all guidelines

Work closely with Principal Investigator’s to: develop proposal budgets, assemble, review and submit applications, and prepare Letters of Intent for subcontracts

Route Financial Conflict of Interest to the Office of Research

Review and approve grant applications and associated budgets, certifying summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN) on behalf of department leadership

Monitor sponsored award spending and prepare monthly financial projections

Provide accounting/analysis and management of assigned Principal Investigator(s) financial data for budgeting and strategic financial planning

Support PI in development and submission of progress reports, noncompeting continuations, no-cost extensions, and carryover requests

Ensure proper review and any necessary reallocations for annual and closing financial reports

May prepare financial documents and function as a representative of the Department during funding agency site visits

Proactively oversees grant/contract budgets, providing budget projections as needed for PI decision making and avoidance of over- or under spending of grant funds

Review expenditures against funding source guidelines, providing guidance as needed by PIs and their teams

Prepare outgoing subcontracts and reviews incoming subcontracts

Prepare financial reports and tracks research mission financials for department leadership review for financial performance of grants and contracts

Ensure research division faculty and staff have their salaries and expenses appropriately sourced in the financial accounting system SAP

Prepare budget for grant quarterly/biannual/annual reporting purposes

Assist in the development and continuous improvement of the pre- and post-award grants management process

Review and analyze current protocols, faculty-staff communication, and quality of the submission process

Make recommendations for process revisions and assist with implementation of changes as appropriate

Participate in annual budget planning and appointment document process with department administrator other key members of the department finance team

Responsible for the pre-certification process in the Effort Reporting System (ERS)

Ensure the department is in compliance with the College’s Time and Effort Policy and reporting in the Effort Reporting System (ERS)

Maintain knowledge base of research administration

Act as liaison to sub-recipients, BCM Departments, Sponsored Research Office and granting agencies

Serve as a resource for purchasing and travel on grants and it may include entering or approving

Perform other job-related duties as assigned

Qualification

Research AdministrationFinancial AnalysisGrant ManagementSAPBRAINMS OutlookMS WordMS ExcelAnalytical SkillsAttention to DetailCommunication Skills

Required

Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement

Four years of relevant experience

High attention to detail

Proficient in MS Outlook, MS Word, MS Excel

Working knowledge of research proposal and funding process

Provide professional guidance and support to faculty and department leadership in a busy, fast-paced academic department seeking extramural funding through research and service grants, cooperative agreements, sub awards, and contracts

Strong command of finance and accounting principles

Perform a variety of complex analytical activities to ensure compliance with funder rules

Serve as the primary source of expertise for federal, state, industry, and private foundation applications

Ensure that each application is in compliance with sponsor guidelines

Ensure that the budget complies with college and sponsor requirements

Ensure that all required sections of applications are complete and submitted in a timely manner

Prepare subcontracts to consortium institutions

Interact with various sponsors and federal agencies, as well as with College departmental offices, the Office of the General Counsel, the post-award Finance division, and with College Grants and Contracts office

Recommend improvement to and changes in operations to increase effectiveness and efficiency

Provide administrative leadership, financial oversight and guidance related to sponsored research to department leadership