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Baylor College of Medicine · 2 hours ago

Senior Research Administration Associate

Houston, TX

Contract

Hybrid

Mid, Senior Level

4+ years exp

Baylor College of Medicine is a busy academic department seeking extramural funding through research and service grants. The Senior Research Administration Associate will provide professional guidance and support to faculty and department leadership, ensuring compliance with funder rules and overseeing grant and contract management processes.

EducationHigher EducationPharmaceutical

No H1B

U.S. Citizen Only

Responsibilities

Prepare grants and subcontracts submissions internally (BRAIN) and externally (Sponsor sites)

Assure compliance with all guidelines

Work closely with Principal Investigator’s to: develop proposal budgets, assemble, review and submit applications, and prepare Letters of Intent for subcontracts

Route Financial Conflict of Interest to the Office of Research

Review and approve grant applications and associated budgets, certifying summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN) on behalf of department leadership

Monitor sponsored award spending and prepare monthly financial projections

Provide accounting/analysis and management of assigned Principal Investigator(s) financial data for budgeting and strategic financial planning

Support PI in development and submission of progress reports, noncompeting continuations, no-cost extensions, and carryover requests

Ensure proper review and any necessary reallocations for annual and closing financial reports

May prepare financial documents and function as a representative of the Department during funding agency site visits

Proactively oversees grant/contract budgets, providing budget projections as needed for PI decision making and avoidance of over- or under spending of grant funds

Review expenditures against funding source guidelines, providing guidance as needed by PIs and their teams

Prepare outgoing subcontracts and reviews incoming subcontracts

Prepare financial reports and tracks research mission financials for department leadership review for financial performance of grants and contracts

Ensure research division faculty and staff have their salaries and expenses appropriately sourced in the financial accounting system SAP

Prepare budget for grant quarterly/biannual/annual reporting purposes

Assist in the development and continuous improvement of the pre- and post-award grants management process

Review and analyze current protocols, faculty-staff communication, and quality of the submission process

Make recommendations for process revisions and assist with implementation of changes as appropriate

Participate in annual budget planning and appointment document process with department administrator other key members of the department finance team

Responsible for the pre-certification process in the Effort Reporting System (ERS)

Ensure the department is in compliance with the College’s Time and Effort Policy and reporting in the Effort Reporting System (ERS)

Maintain knowledge base of research administration

Act as liaison to sub-recipients, BCM Departments, Sponsored Research Office and granting agencies

Serve as a resource for purchasing and travel on grants and it may include entering or approving

Perform other job-related duties as assigned

Qualification

Certified Research AdministratorFinancial analysisBudget managementSAPBRAINNIH programs knowledgeMS ExcelMS WordMS OutlookAnalytical skillsAttention to detailWritten communicationOral communication

Required

Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement

Four years of relevant experience

High attention to detail

Proficient in MS Outlook, MS Word, MS Excel

Working knowledge of research proposal and funding process