Virtual Rockstar Careers · 4 hours ago
Podcast & Media Growth \- Virtual Assistant
United States
Full-time
Remote
New Grad, Entry Level
$7/hr - $8/hrVirtual Rockstar is hiring a full-time Podcast & Media Growth Virtual Assistant for an Integrated Oncology and Wellness Center. This role involves managing the entire podcast and media ecosystem, including guest outreach, production, distribution, and performance tracking to drive growth and engagement.
Staffing & Recruiting
Responsibilities
Identify, research, and reach out to high-value podcast guests aligned with the clinic’s mission and audience
Manage guest communication end-to-end: outreach, follow-ups, booking, and confirmation
Coordinate pre-interview logistics including consent forms, scheduling, and talking points
Ensure smooth handoffs before and after interviews and maintain a guest pipeline system
Edit long-form podcast episodes (audio and video) to professional standards
Ensure consistent quality, sound/video optimization, intros/outros, and brand alignment
Maintain file organization, storage, and publishing timelines to avoid production bottlenecks
Upload and distribute episodes across podcast platforms and YouTube
Create short-form clips for Reels, Shorts, TikTok, and other platforms from every episode
Identify high-impact moments that drive engagement and curiosity—not just 'interesting clips,' but content that converts
Write optimized hooks and captions, format clips correctly per platform, and maintain a consistent posting cadence
Provide guests with ready-to-use promotional assets to increase reach, including clips, graphics, captions, and links
Encourage guest promotion and track whether assets were shared, following up when needed
Implement strategies to grow downloads, subscribers, and watch time
Optimize titles, descriptions, tags, and thumbnails for discoverability
Maintain cross-platform promotional workflows so each episode is pushed consistently across all channels
Track performance metrics and recommend improvements based on what’s working
Build and manage a strong podcast presence on YouTube as the primary long-form discovery engine
Improve watch time, retention, thumbnails, and posting consistency
Optimize content to improve rankings in search and suggested videos
Publish podcast-related content consistently across social platforms
Promote the podcasts, the clinic, books, services, and programs through media content
Drive engagement through calls-to-action, comments, and community interaction while maintaining a professional, aligned voice
Ensure episodes and clips include strong CTAs that drive traffic to: free resources, discovery calls, clinic services, affiliate products, and programs
Coordinate links, landing pages, offers, and funnel integration with internal systems
Help connect content performance to outcomes—leads, conversions, and revenue
Pitch the founder/doctor as a guest on other podcasts and media outlets to expand reach and authority
Manage outreach, scheduling, logistics, and follow-up for external guest appearances
Track outreach activity and booking success and refine approach based on results
Build and maintain systems for episode tracking, content calendars, publishing schedules, and asset organization
Ensure brand consistency across platforms and content types
Track key metrics (downloads, views, engagement, leads), identify what converts, and recommend refinements to increase ROI
Preferred communication: Email (and text if urgent)
Internal communication: Slack
Current tools: Cerbo (EHR), Weave (phone), Klaviyo (email) (plus podcast production and publishing platforms)
Qualification
Required
Excellent English and communication skills (near-native fluency, minimal accent, strong writing, and professional guest communication)
Proven podcast, video, and social media execution skills—you must have real experience editing audio/video, creating short-form clips, managing YouTube, and promoting podcasts for growth
Ownership mentality and strategic thinking—you take full ownership of the podcast ecosystem and think in outcomes: growth, leads, conversions, and monetization
Strong experience with podcast distribution platforms, YouTube publishing/optimization, and short-form content strategy
Excellent organization and ability to manage multiple shows, calendars, deadlines, and deliverables simultaneously
Ability to build systems and improve workflows to ensure consistency and scalability
Comfort with performance metrics tracking and making data-driven recommendations
Experience supporting outreach and guest booking strategies (both booking guests and pitching the founder as a guest)
Benefits
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families across the globe.
Company
Virtual Rockstar Careers
Are you a skilled virtual assistant looking for rewarding opportunities to showcase your talent and expertise? Look no further than Virtual Rockstar! Virtual Rockstar is a community of dedicated professionals committed to excellence, integrity, and collaboration.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase