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The Austin Company · 17 minutes ago

Executive Administrative Assistant

Mayfield Heights, OH

Full-time

Onsite

Mid Level

The Austin Company is a leading design, engineering, and construction firm with a rich legacy dating back to 1878. They are seeking an Executive Administrative Assistant to provide high-level administrative and project support to multiple executives and teams, ensuring efficient coordination of schedules, meetings, and communications.

ArchitectureBuilding MaintenanceBuilding MaterialConstructionConsultingService Industry

Comp. & Benefits

Responsibilities

Schedule, coordinate, and manage calendars for multiple executives

Organize and facilitate staff meetings

Prepare agendas, presentations, and meeting materials, document and track action items

Provide comprehensive administrative support, including travel arrangements, expense reporting, and event planning

Support onboarding, training, and new employee processes

Maintain and update project/task boards for cross-functional teams

Track team internal project deliverables

Draft, review, and distribute internal communications, meeting notes, and resource guides

Maintain shared resources in OneNote, Teams, and Egnyte

Coordinate feedback, surveys, and process improvement initiatives

Document and improve standard operating procedures and workflows

Implement and train teams on productivity tools and platforms

Qualification

Executive support experienceMicrosoft Office proficiencyOrganizational skillsTime management skillsEvent planningOffice managementProcess documentationProject management toolsCommunication skillsProblem-solving skills