Care New England · 9 hours ago
Unit Secretary-Progressive Care Unit
Warwick, RI
Full-time
Onsite
Entry Level
1+ years expCare New England is a trusted healthcare organization that includes several hospitals and health services. They are seeking a Unit Secretary for the Progressive Care Unit who will be responsible for managing medical records, processing physician orders, and providing clerical support to ensure smooth operations within the unit.
AssociationHealth Care
Responsibilities
Initiate, assemble and maintain accurate, functional medical records for all patients in the assigned unit
Accurately view and process any physician orders in the electronic medical record
Accurately transcribe written physician orders when needed especially during downtime procedures and complete all necessary forms, requisitions and communications necessary to implement orders and record clinical data, as appropriate
Follows through to obtain missing information
Maintain a proper inventory supply of paper forms needed in order to provide continuous service, minimizing downtime and maintain a safe, clean and functional working environment in the nursing station and nursing area
Responsible for updates to all unit forms as well as managing their storage
Courteously, greet and assist visitors, screen telephone calls, and answer call buttons through nurse’s station intercom or in person in the patient’s room as applicable and direct to appropriate caregiver
Process mail and other correspondence
Make phone calls to relay patient information and schedule appointments as directed
Answer inquiries on procedures and policies relating to departmental functions
Prepare medical record upon discharge of patient
Copy medical records and obtain necessary discs for patient transfers/discharges to other facilities
Accurately maintain patient census management manually, as well as electronically
Assist with accessing or retrieving reports as requested
File documents following standard procedures; maintain medical records in a neat and orderly manner
Attend daily Interdisciplinary Discharge Rounds and keep the log of potential discharges for that day or the next day
Obtain the Advanced Directive List and Discharge Flag Report from the unit’s printer for shift-to-shift safety huddles daily
Obtain the overdue lab specimen report from the unit’s printer for distribution to the unit’s RN and C N A staff daily
Hourly floating as necessary to fill in for open unit secretary areas throughout the inpatient units
Print lab slips as necessary especially during downtime procedures
Order; keep track; and file equipment (Wound VACs; specialty beds/mattresses) paperwork as applicable
Orient new staff members into the role of unit secretary to all the job responsibilities as indicated throughout the job description
Communicate pertinent patient care information and general information to the appropriate nursing staff
Performs all other related duties as assigned
Qualification
Required
High School diploma and a minimum of one year job-related experience or equivalent are required
Basic computer skills and medical terminology are also required
Company
Care New England
Care New England (CNE) is a non-profit health system, comprising several hospitals in Rhode Island, including Butler, Women & Infants
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Ana Tuya Fulton
Chief population health officer
Recent News
2025-11-01
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2025-08-19
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