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Albertsons Companies · 5 hours ago

Personnel Coord Bookkeeper

2725 NE SUNSET BLVD, RENTON, WA, 98056, US

Full-time

Onsite

New Grad, Entry Level

$21.57/hr - $25.57/hr

Albertsons Companies is a leading retail organization, and they are seeking a Personnel Coordinator Bookkeeper. This role involves managing daily reconciliation, accounting tasks, and supporting the hiring process while ensuring compliance with company policies.

Food and BeverageFood DeliveryMeat and PoultryRetail

Responsibilities

Responsible for completing the daily reconciliation, accounting, and cash balancing functions (in some areas this may include counting the safe, counting, maintaining and reconciling self- checkout registers, and preparing the tills and deposits)

Monitors cashier accountability and researches and reports problems and shortages to the Service Operations/Customer Service Manager and Store Director, including out of warranty checks, WIC violations, violation of check cashing procedures, cash variances, improper refunds and voids and till balance irregularities, etc

Partners with Division Loss Prevention and front end management team to resolve cash and other shrink issues

Assists the Store Director with billing and invoices

Maintains sales book. Reports daily and/or weekly sales information to the Division Office

Performs miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift cards, postage, and change (if applicable). Administrative duties include the use of various computer programs and e-mail systems

Reports attendance problems to the Store Director and appropriate department manager in a timely manner, including attendance or schedule violations

Reviews internal and external applications, conducts screening interviews and coordinates department manager interviews. Administers the job posting program. Manages pre-employment drug testing and tax credit process. Completes the new hire process, coordinates training, and conducts orientation

Coordinates and maintains all aspects of the hiring process including the computer assisted application and hiring process. May attend outside recruitment activities, such as job fairs. Maintains all in-store recruiting materials, applications, policy sign off forms, etc. Retains records related to the interview and hiring process

Orders and assigns uniforms, nametags, and miscellaneous store supplies. Handles outgoing/incoming mail, e-mail, and maintains miscellaneous office files. Updates break room information/communication boards as needed

Serves as liaison between the Human Resources, Payroll, and Benefits Departments. Handles payroll and benefits administration issues and works with Store Director and Human Resources representatives in handling some personnel issues. Reviews associate time records for compliance with Company policies. Submits and processes payroll on a timely basis. Maintains all Time and Attendance reports, Time and Attendance Correction Forms, schedules and personnel records in compliance with Company guidelines

Coordinates, inputs and tracks leave paperwork including disability, military, General Leave, Worker’s Compensation, Family Medical Leave Act and other leaves of absence. Processes appropriate paperwork for return from leave situations, processing reinstatements, termination forms, etc

Maintains Associate HR Records securely and keeps medical files (doctor’s notes, worker’s compensation, FMLA and other medical leave documents etc.) separate from associate personnel files. Ensures that current personnel files are complete and up to date and that they contain applications, policy statements, etc., by conducting in store file audits. Submits appropriate personnel status and address changes and termination paperwork. Ensures compliance with records retention policy requirements

Ensures that minor associates provide appropriate work certificates prior to beginning work, if any are required, and ensures that they are scheduled and working in compliance with state laws

Ensures compliance with HIPAA and the confidentiality required under federal and state law

May coordinate all safety-related activities, including monthly safety meetings. May coordinate service award programs

Answers and responds to incoming calls appropriately

Supports front end operations

Ensures proper cleanliness and neat appearance of the office area

Responsible for performing all job duties with honesty and integrity, in compliance with Company policies and procedures

Qualification

Cash handlingPayroll processingHiringTrainingComputer skillsOrganizational skillsCustomer serviceCommunication skillsProblem-solving skillsLeadership skills

Required

Responsible for completing the daily reconciliation, accounting, and cash balancing functions

Monitors cashier accountability and researches and reports problems and shortages

Partners with Division Loss Prevention and front end management team to resolve cash and other shrink issues

Assists the Store Director with billing and invoices

Maintains sales book and reports daily and/or weekly sales information to the Division Office

Performs miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift cards, postage, and change

Reports attendance problems to the Store Director and appropriate department manager

Reviews internal and external applications, conducts screening interviews and coordinates department manager interviews

Administers the job posting program and manages pre-employment drug testing and tax credit process

Completes the new hire process, coordinates training, and conducts orientation

Coordinates and maintains all aspects of the hiring process including the computer assisted application and hiring process

Orders and assigns uniforms, nametags, and miscellaneous store supplies

Handles outgoing/incoming mail, e-mail, and maintains miscellaneous office files

Serves as liaison between the Human Resources, Payroll, and Benefits Departments

Handles payroll and benefits administration issues

Reviews associate time records for compliance with Company policies

Submits and processes payroll on a timely basis

Maintains all Time and Attendance reports, Time and Attendance Correction Forms, schedules and personnel records

Coordinates, inputs and tracks leave paperwork including disability, military, General Leave, Worker's Compensation, Family Medical Leave Act and other leaves of absence

Processes appropriate paperwork for return from leave situations

Maintains Associate HR Records securely and keeps medical files separate from associate personnel files

Ensures that current personnel files are complete and up to date

Ensures compliance with records retention policy requirements

Ensures that minor associates provide appropriate work certificates prior to beginning work

Ensures compliance with HIPAA and the confidentiality required under federal and state law

May coordinate all safety-related activities, including monthly safety meetings

Answers and responds to incoming calls appropriately

Supports front end operations

Ensures proper cleanliness and neat appearance of the office area

Responsible for performing all job duties with honesty and integrity, in compliance with Company policies and procedures

Must sit for long periods of time, move, bend, stoop, kneel, twist and turn frequently

Ability to reach, lift and maneuver items of varying dimensions and sizes up to approximately 20 lbs

Manual dexterity and good eye-hand coordination are necessary

Strictly adheres to confidentiality requirements

Appropriately prioritizes workload

Thorough knowledge of cash balancing, cash handling, company policies, benefits, scheduling tools, payroll processing procedures, hiring, training and new associate orientation is required

Must work efficiently through organizational and problem-solving skills

Requires knowledge of one and two step math calculations (i.e., addition, subtraction, and percent calculations) and basic computer skills

Operates calculator, telephone, computer software and electronic equipment to order products, performs cash balance, plans and performs personnel functions

Must possess good written and verbal communication skills and leadership skills

Must be friendly, courteous, sensitive and maintain professional demeanor in dealing with customers, co-workers and vendors

Must concentrate and deal with interruptions well, work independently, and take initiative

Good attendance is required

Must comply with appropriate grooming and dress code standards

Mental alertness is necessary to ensure safe and accurate completion of work activities

Must utilize cleaning supplies

May be required to work nights, weekends and holidays

Scheduled hours will vary

Generally works in a temperature controlled office environment

Occasional travel, including overnight travel, may be required