University of South Florida Libraries ยท 13 hours ago
Business Administrator I
Tampa, FL
Full-time
Onsite
Entry Level
$50K/yr - $50K/yr
2+ years expThe University of South Florida Libraries is seeking a Business Administrator I to provide construction accounting and reporting support. This role involves managing accounts payable and receivable, overseeing budget processes, and ensuring compliance with financial reporting requirements.
Higher Education
Responsibilities
Manage the full accounts payable cycle from requisition requests to change orders, receipt of invoices to payment; including logging and reviewing invoices, matching to purchase orders, obtaining approval, and entering the invoices into the accounting system per service level agreement timelines
Thoroughly review Requisition, Change Order/Additional Service Authorization requests and invoices for adherence to USF policies and appropriate documentation
Submit new supplier requests
Communicate with departments and suppliers to obtain required documentation and approval
Investigate and resolve issues associated with processing of purchase orders and change orders working with departments and suppliers as needed
Maintain spreadsheets tracking requisitions to purchase orders and invoice payments
Resolve budget error issues with appropriate department contacts
Process payment requests, reimbursement requests, and deposits as needed
Track all required performance and payment bonds and notice to owners in accordance with capital program
Oversee and reconcile cash transfers and collections for designated construction funds such as UMSA, USF Foundation, ensuring accurate financial monitoring and reporting
Communicate project cash position to USF stakeholders including updates to dashboards
Establish project budget in financial system and finalize project closeout memos, including detailed completion of required sections, to support project reporting and compliance
Prepare, manage, and distribute major project status reports for USF Systems and organizational leadership, providing comprehensive updates on project progress and financial status
Performs other duties as assigned
Qualification
Required
Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and two years of fiscal related work experience
Bachelor's degree in no specific required field and three years of fiscal related work experience
Six years fiscal related work experience
Preferred
Bachelor's degree in Business Administration, Accounting or Finance or related field and three years of professional administrative or fiscal experience
Familiar with FAST, Finance Mart, Oracle and other university applications
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase