Atkinson, Andelson, Loya, Ruud & Romo · 15 hours ago
Legal Secretary - Litigation
San Diego, CA
Full-time
Onsite
Mid, Senior Level
$80K/yr - $92K/yr
5+ years expAtkinson, Andelson, Loya, Ruud & Romo is a law firm seeking a Legal Secretary for their litigation team. The role involves providing high-level administrative support to attorneys, managing litigation matters, drafting legal documents, and ensuring efficient case management.
Consulting
Responsibilities
Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription
Handle e-filings and support all stages of the litigation process, from initiation through trial
Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings
Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards
Create and update Tables of Contents (TOC) and Tables of Authorities (TOA)
Schedule and coordinate appointments, meetings, and deadlines for attorneys
Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar
Prepare and process new client/matter intakes per Firm procedures
Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents
Arrange travel for attorneys, including hotel, airfare, and ground transportation
Sort, read, print, and distribute incoming mail and emails to appropriate recipients
Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations
Provide backup and overflow coverage to other attorneys and staff as needed
Maintain confidentiality of all Firm, client, and personnel information
Additional duties may be assigned as required to meet business needs
Qualification
Required
High School Diploma or equivalent
Minimum of five years of litigation secretary experience
Strong writing, editing, and proofreading skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred
Strong organizational skills with the ability to prioritize workload for multiple attorneys
Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff
Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions
Consistently reliable in attendance and punctuality
Preferred
Familiarity with document management systems such as iManage
Company
Atkinson, Andelson, Loya, Ruud & Romo
Atkinson, Andelson, Loya, Ruud & Romo is a legal services company offering commercial litigation services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Amber Healy
Partner and Complex Employment Litigation Team Leader
Amy W. Estrada
Partner
Recent News
bloomberglaw.com
2025-09-10
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