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Texas Health and Human Services · 9 hours ago

Office Area Agencies on Aging Contract Specialist V

Austin, TX

Contract

Hybrid

Mid, Senior Level

$5,425.33/mo - $7,155.75/mo

3+ years exp

Texas Health and Human Services Commission (HHSC) is dedicated to creating a positive impact in the lives of Texans. The Contract Specialist V will oversee contract management activities for the Area Agencies on Aging, ensuring compliance with federal and state regulations while providing technical assistance and monitoring contractor performance.

Health Care

No H1B

Responsibilities

Serves as the point of contact for all contractual accountability activities for assigned contracts

Coordinates resolution of contract issues, initiates and negotiates contract amendments, obtains approval of amendments, communicates impact of changes to appropriate contractors and OAAA staff

Ensures all contract closeout activities are performed in accordance with HHSC policies

Provides assistance and recommends sanctions for enforcement of the terms and conditions of the assigned contracts

Maintains contractor files ensuring accessibility of information necessary for appropriate contract management

Tracks contract monitoring tasks and deliverables to ensure completion in accordance with contract life cycle and contract monitoring policies

Reviews, monitors, evaluates, and follows-up on single audits by reviewing evidence of compliance, completing Request for Information forms, tracking and following up with contractors to ensure compliance and completion of corrective action plans

Performs complex monitoring of entities contracted to administer various programs for Older Americans Act services

Work involves examination, investigation, and review of contractor records, including financial data, management practices, and internal controls to ensure compliance with federal and state laws and/or regulations as well as HHSC policies, regulations, and contract provisions

Plans and executes monitoring procedures, risk analysis, facilitates meetings for monitoring events assigned to understand the contract/program under review, identifies risks, conducts testing of source documentation for compliance, and reviews evidence and contractor responses for any issues identified during monitoring engagement

Provides consultation and technical assistance to contractors on contract issues and interpretation of policies and procedures related to contract monitoring

Makes recommendations for changes to, maintains, and updates policies and procedures, as well as external guidelines

Analyzes departmental contracting systems, outputs, and activities; identifies gaps and recommends system improvements

Produces well-written reports (e.g. debriefings, comprehensive reports of findings related to review activities, corrective action documents)

Prepares monitoring reports, including preparing initial and final monitoring reports for leadership review and approval

Prepares special correspondence or reports

Analyzes data and compiles statistical reports or surveys using Word and Excel or other word processing and spreadsheet applications

Other duties as assigned

Qualification

Contract managementContract complianceProject managementData analysisMicrosoft ExcelPolicy developmentCommunication skillsProblem-solvingTeam collaborationAttention to detailNegotiation skillsTechnical writingTime managementInitiative

Required

A minimum of 3 years of full-time professional work experience in a large public sector organization in contract management

A minimum of 2 years of experience interpreting federal and state laws, policies, rules and requirements in health and human services programs

A minimum of 1 years experience in contract monitoring

Preferred

A Certified Texas Contract Management (CTCM) is preferred

Graduation from an accredited four-year college or university with major coursework in finance, business administration, or a related field is preferred

Experience in a State of Texas agency in the field of contract development, procurement, and management is preferred

Experience with MS office suite including Excel and Word. Preference given to experience with Peoplesoft, CAPPS Financials or other financial software