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North Country Healthcare · 7 hours ago

Administrative Assistant

Colebrook, NH

Full-time

Onsite

Entry Level

2+ years exp

North Country Healthcare is a non-profit affiliation of four medical facilities dedicated to delivering integrated patient care. The Administrative Assistant plays a crucial role in supporting departmental managers by providing comprehensive administrative support to streamline day-to-day operations.

Health CareMedicalNon Profit

Responsibilities

Provide administrative support to departmental managers, assisting them in organizing and managing daily activities

Schedule and coordinate meetings, ensuring all necessary arrangements and materials are prepared in advance

Prepare and edit documents, reports, and correspondence for accuracy and completeness

Manage and maintain filing systems, both electronic and physical, ensuring easy retrieval and organization of documents

Organize departmental events and meetings, handling logistical details and coordination

Coordinate domestic and international travel arrangements, including transportation, accommodations, and itineraries

Screen and handle routine correspondence, emails, and telephone inquiries, directing them to the appropriate party when necessary

Monitor office supplies and handle procurement to ensure availability and cost-effectiveness

Respond to general inquiries from staff and external contacts, providing information or directing as appropriate

Facilitate communication between managers, staff, and external parties to ensure smooth operations

Support the preparation and tracking of departmental budgets, expenses, and financial reports

Assist with special projects as needed, conducting research and compiling data for managerial review

Maintain an organized office environment, ensuring supplies and resources are readily accessible

Update and maintain departmental databases and records, ensuring accuracy and confidentiality

Provide support in identifying and implementing process improvements to enhance departmental efficiency and effectiveness

Performs additional duties as assigned

Adheres to facility Values, Service Excellence and Standards of Excellence

Qualification

Microsoft Office SuiteOrganizational skillsCommunication skillsTime-management skillsInterpersonal skillsAttention to detailProblem-solving skills

Required

High school diploma or equivalent required; an Associate's degree in Business Administration or a related field is preferred

Not applicable, though a certification in office administration or related field is an advantage

Association accredited course in Basic Life Support (BLS) (for clinical staff), or Heart Saver CPR AED (for nonclinical staff), and renewal on a regular basis, with up to a three-month grace period after the expiration date

Excellent organizational and time-management skills

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Ability to manage multiple tasks simultaneously and prioritize effectively

Strong interpersonal skills for effective collaboration and communication

Attention to detail and accuracy in handling tasks

Basic problem-solving skills and adaptability

Minimum of 2 years of experience in an administrative or clerical role