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Barnes & Thornburg LLP · 5 hours ago

Legal Administrative Assistant

Los Angeles, CA

Full-time

Onsite

Senior Level

5+ years exp

Barnes & Thornburg LLP is a law firm seeking a Legal Administrative Assistant to perform a variety of secretarial duties for assigned attorneys. The role involves maintaining positive contact with clients and staff, managing calendars, drafting correspondence, and assisting with billing matters.

Legal

H1B Sponsor Likely

Responsibilities

Drafts correspondence, edit, redline, apply style schemes, proofread documents as requested, including engagement letters, memoranda, audit letters, and other correspondence

Handle heavy phones, screen and transmit telephone calls to attorneys, and take messages, if necessary, with recognition of and attention to the particular needs of the clients

Maintains assigned attorneys’ calendar including scheduling travel, conference calls for attorneys and clients and make appointments when necessary

Reads, sorts and dates incoming mail. Ensures that outgoing mail is delivered timely. If necessary, routes mail to specific delivery service and follows up on timely delivery

Arranges for meetings/conference rooms, using the firm’s conference room reservation software system

Opens new clients and/or matters. Handles clearing various conflicts with other attorneys matters. Drafts conflict waiver letters as necessary

Maintains contacts in Outlook for assigned attorneys, pursuant to each of their preferences

Assists accounting billing assistant with month end billing and other billing matters as requested by assigned attorneys

Prepares and submits travel expenses reports and other business-related expenses for reimbursement

Prepares and updates closing binders as necessary

Qualification

Document editingEntertainment industry knowledgeInterpersonal skillsDocuSignMS Office SuiteHandling pressureCalendar managementConfidentiality

Required

Ability to read and write to proof and perform editing of documents and related correspondence

Five or more years on the job experience is necessary, coupled with an understanding of the entertainment industry and knowledge of industry norms, key players, and general processes

Interpersonal skills necessary to communicate and follow instructions while establishing positive relationships with agents, producers, venues and other entertainment professionals

Must be able to maintain sensitive information about clients, contracts, projects, and financial matters with the utmost confidentiality

Able to handle last-minute changes and high-pressure situations typical in the entertainment industry

Familiarity with DocuSign, MS Word, Outlook, Excel and PowerPoint required

Work occasionally requires more than 40 hours per week to perform the essential duties of the position

Preferred

Familiarity with Workshare Compare and DeskSite preferred

Company

Barnes & Thornburg LLP

In an evolving business landscape, we stand ready at a moment’s notice, adapting with agility and precision to achieve your highest goals.

Founded in 1982

Indianapolis, Indiana, USA

1001-5000 employees

http://www.btlaw.com/

H1B Sponsorship

Barnes & Thornburg LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2022 (1)

2021 (3)