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Harris County · 5 hours ago

Director of Projects and Facilities Management

Houston, TX

Full-time

Onsite

Lead/Staff, Director/Executive

5+ years exp

Harris County Tax Assessor-Collector’s Office is seeking an experienced Director of Projects and Facilities Management to oversee various facilities-related projects and implement process enhancements. The role involves strategic project management, facilities oversight, and collaboration with multiple departments to ensure operational efficiency.

Government Administration

H1B Sponsor Likely

Responsibilities

Identify areas for logistical or facility improvement. Analyze, develop, and present possible avenues for improvement to senior leadership

Project manage (budget, scope, deadlines, deliverables, communication, reporting) special or improvement projects, such as space planning, facility renovation, office moves, small capital improvements, inventory management, security processes, mail and operations processes, or other processes identified by the incumbent or senior management

Act as the primary contact point for stakeholders, other county departments, and vendors involved in project development, implementation, oversight, and usage

Evaluate existing facilities and operational processes to identify inefficiencies, bottlenecks, and areas for enhancement

Apply Lean, Six Sigma, or other process improvement methodologies to streamline workflows, reduce waste, and improve overall operational efficiency

Lead and facilitate process standardization initiatives, using data analysis to make informed recommendations to senior leadership

Develop and implement solutions, which may include adopting new technologies, revising workflows, or improving processes

Establish key performance indicators (KPIs) to measure the success of improvements and track progress, reporting results to senior leadership

Supervise all Distribution Center (DC) Warehouse and mailroom employees, ensuring efficient workflow and adherence to policies

Develop and implement logistics strategies to optimize storage, distribution, and mail processing

Maintain warehouse and mailroom inventory and oversee the handling of incoming and outgoing shipments

Ensure compliance with safety and security protocols within the warehouse and mailroom operations

Serve as HCTO’s representative for matters related to HCTO facilities, responsible for safe, efficient, and compliant operations across branches, warehouse and administrative offices

Develop and own the Facilities Management Plan (policy, standards, and playbooks), including preventive maintenance (PM) schedules, work-order SLAs, and service level agreements with internal teams and vendors; manage the CMMS (e.g., TOBIE) to track work orders, PM completion, asset lifecycle, and costs. Oversee routine maintenance and repair activities to ensure workplace functionality and compliance with regulations

Coordinate with Engineering on testing, inspections, and corrective actions, maintain compliance with FMO, OSHA, ADA, environmental (EHS), and other applicable codes/permits

Collaborate with the Financial Services team to ensure that annual maintenance fees are tracked and timely paid

Maintain relationships with USPS to ensure timely and efficient mail services

Collaborate with the Financial Services team to ensure that payments to vendors for facilities, projects, mail, and other logistics-related expenses are tracked and timely paid

Support the Chief Administrative Officer for the HCTO’s Continuity of Operations (COOP) plan if or when activated

Participate in emergency management operations as a Tier 1 Essential Employee and be available for after-hours response during unusual or emergency situations

Recommend and implement approved organizational process or policy changes as needed to improve operational efficiency

Prepare and review operational reports and schedules to ensure accuracy and effectiveness

Maintain the Facilities Emergency Plan in alignment with COOP/IMT; ensure facilities-specific emergency procedures, shut-down/start-up checklists, and post-incident assessments are current and trained

Set departmental goals and deadlines in alignment with HCTO priorities

Plan, administer, and control budgets for contracts, equipment, and supplies

Prepare the annual facilities capital plan (renewals, replacements, renovations, moves, maintenance, compliance-driven fixes) that prioritizes needs, risks, cost, and service impacts

Own the inspection calendar (FMO, elevators, backflow, boilers, life-safety, ADA) and corrective action close-outs; maintain documentation for audits and public records

Act as the Tax Office liaison to Harris County law enforcement agencies to support security needs for Tax Office facilities, outreach events, and other special events

Serve as the point of contact for Tax Office security initiatives, including maintaining data sets, generating weekly reports, and managing security systems and cameras

Integrate facility security risk assessments (lighting, cameras, access control, incident trends) into the FM audit cycle; prioritize mitigations and track completion

Perform other duties as assigned to support the mission and operations of HCTO

Qualification

Process ImprovementFacilities ManagementProject ManagementBudgetingAnalytical SkillsLeadershipCommunication SkillsProject Management SoftwareLean Six Sigma CertificationPMP CertificationTeam ManagementInterpersonal SkillsProblem-SolvingCritical Thinking

Required

Bachelor's degree in Business Administration, Engineering, Construction Management, Facilities Management or a related field

5-7 years of experience in project management and process improvement with a focus on facilities, construction projects or a related operational leadership role

Strong leadership and team management skills with the ability to oversee multiple teams and projects

Knowledge of facilities maintenance and construction project coordination

Proficiency in budgeting and financial coordination related to logistics and facility operations

Strong analytical, problem-solving, and critical thinking skills and the ability to work in a fast-paced environment

Exceptional communication, leadership, and interpersonal skills, with the ability to influence and collaborate effectively with diverse stakeholders

Proficiency in project management software and tools

Preferred

Certification in Project Management (PMP) or Lean, Six Sigma is preferred

Company

Harris County

Harris County focuses on transportation, public health, housing, justice and safety, the environment, and other issues.

Founded in 1836

Houston, Texas, USA

10001+ employees

https://www.harriscountytx.gov/

H1B Sponsorship

Harris County has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2024 (2)

2022 (2)