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Omni Fort Worth Hotel · 9 hours ago

Receiving Agent/Accounting Generalist

US-VA-Charlottesville

Full-time

Onsite

New Grad, Entry Level

Omni Fort Worth Hotel is a hospitality company located in Charlottesville, VA, offering a unique atmosphere for both guests and associates. The Receiving Agent/Accounting Generalist will act as a liaison between hotel staff and suppliers, manage inventory, and ensure proper handling of guest packages.

Hospitality

Responsibilities

Maintain inventory spreadsheets

Manages the uniform purchases and issuance

Costs and logs all requisitions

Fill general storeroom requisitions and check requisitions for proper authorization

Makes trips to local stores as needed

Picks up beverage orders from the local ABC store

Obtains valid COIs for all vendors working or delivering on site

Sets up new vendors through the Omni supplier upload site

Obtains W-9’s from all vendors

Enters supplier requests once approved into Birchstreet

Assist in end-of-month inventories

To follow/adhere to Omni Hotels operating procedures and local health regulations

Verify that no requisitions are left open (all requisitions should be completed and closed out)

Receives all invoices through Birchstreet

Generates PO’s for the one-off items ordered without a PO

Manages the shipment and receipt of all products, materials, and supplies

Tracks, traces, and updates the status of incoming and outgoing shipments

Engages with vendors and drivers with a positive attitude

If shipment is correct, time stamp and sign driver’s and hotel copies of invoice. Place the hotel stamp on the front side of the invoice and sign next to 'Received By'. Maintain receiving temperature log

If shipment is received with delivery slip or memo invoice, follow same procedure, and fill out a 'goods received without invoice' form (completed after inspection)

Assists with setting and maintaining par levels for the gift shop and bar areas

Ship, receive and track all incoming and outgoing packages for both hotel guests and hotel staff

Ensures the dock is kept clean, neat and clutter free. Notifies department heads if action is needed

Promptly sorts deliveries and notifies Department Heads to obtain them from the dock

Complete daily receiving log and submit to accounts payable with receiving log and invoices. Submit daily a progress report to Department Heads for outstanding deliveries