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Atkinson, Andelson, Loya, Ruud & Romo · 2 hours ago

Legal Secretary - Litigation

Pasadena, CA

Full-time

Onsite

New Grad, Entry Level

$80K/yr - $92K/yr

Atkinson, Andelson, Loya, Ruud & Romo is a law firm seeking a Legal Secretary for their litigation team. The role involves preparing legal documents, managing calendars, and assisting attorneys with various tasks to ensure smooth operations.

Consulting

Responsibilities

Prepares and revises legal documents, correspondence, memoranda, and e-mails from written form as well as from transcription

Assembles documents and exhibits for court filings and recordings, hearings, arbitrations, mediations, depositions or other engagements

Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards

Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate

Schedules appointments and meetings for attorneys

Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar

Proficiency with utilizing computer and transcription equipment to produce legal documents, correspondence, memoranda and e-mails

Arranges for travel for attorneys including hotel, airline and transportation

Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations

Performs all other duties as assigned

Qualification

Litigation experienceMS Office SuiteDocument management systemsTyping 70 wpmOffice equipment operationInterpersonal skillsOrganizational skills

Required

High School Diploma

Prior litigation legal secretary experience

Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail

Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint

Knowledge of document management systems such as IManage

Ability to type 70 wpm

Ability to organize and prioritize workflow for multiple attorneys

Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff

Ability to operate office equipment such as computer, transcription equipment, fax machine and advanced functions on photocopiers