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State of Maine · 9 hours ago

Procurement Analyst II

Augusta, Maine

Full-time

Onsite

Mid Level

$52K/yr - $72K/yr

The State of Maine is seeking a Procurement Analyst II to advance the Office of State Procurement Services’ strategies and goals. This role involves overseeing complex procurement processes, managing the state’s P-Card program, and collaborating with state agencies to develop strategic procurement plans.

Art

No H1B

Responsibilities

Manages the daily operations of the P-Card program, overseeing agency purchases, issuing and replacing cards, adjusting credit limits, generating expenditure reports, and providing after-hours, weekend, and holiday support for P-Card emergencies

Reviews procurement requests, specifications, and statements of work from State departments and agencies to accurately define procurement needs. Conducts research and gathers relevant information to support procurement processes

Oversees all stages of the Request for Quote (RFQ) procurement process, ensuring compliance with state and federal laws, as well as procurement rules, regulations, policies, and procedures. Maintains the integrity and transparency of procurement operations

Engages with State departments, agency procurement officials, vendors, and manufacturers to discuss specifications, testing methods, product availability, and manufacturing processes. Aims to enhance procurement effectiveness and efficiency through informed collaboration

Evaluates single source requests to determine their alignment with State laws, procurement rules, regulations, policies, and procedures, ensuring compliance and fairness in the procurement process

Prepares, reviews, and refines procurement related documents to ensure adherence to State laws, procurement rules, regulations, policies, and procedures, maintaining compliance and accuracy

Reviews and assesses bid solicitation responses to ensure a thorough and compliant procurement evaluation process, leading to successful contract decisions

Leads, facilitates, and coordinates procurement evaluation teams for State departments and agencies, ensuring fair and equitable proposal assessments, evaluations, and contract awards

Works collaboratively with State department and agency procurement representatives to shape statements of work, specifications, deliverables, payment terms, and contract administration, ensuring a seamless and effective procurement process

Consults with the division’s legal counsel regarding legal issues in solicitation language in order to ensure procurement transactions meet legal standards

Investigates supplier complaints and facilitates conflict resolution between suppliers and State departments or agencies, ensuring procurement challenges are addressed and fostering mutually satisfactory outcomes

Conducts on-site visits with State department and agency staff in order to obtain a complete understanding of any contemplated procurement need which may include, but not be limited to, program operations, specifications, delivery, quality standards, budget and total costs

Qualification

Procurement processesContract administrationMarket researchE-procurement systemsBudget implementationNegotiation techniquesAnalytical skillsCommunication skillsConflict resolution

Required

A Bachelor's Degree in Business Administration or related field of study from an accredited educational institute and practical work experience involving moderately complex procurement work or related business processes involving advanced market research, category management or related business processes

Directly related additional experience may be substituted for educational requirement on a year-for-year basis

Knowledge of procedures for procurement transactions including requisitions, solicitations, purchase orders, service contracts, and any other procurement methods and procedures needed to obtain goods and services

Knowledge of State procurement laws, rules, regulations, policy and procedures

Knowledge of Federal laws, statutes and regulations pertaining to procurement

Knowledge of effective negotiation and relationship building techniques

Knowledge of principles of finance and accounting

Knowledge of e-procurement systems and other electronic procurement tools, as well as standard computer software needed in the procurement process

Knowledge of budget implementation methods

Knowledge of contract administration, category management, and management of statewide master agreements

Knowledge of State department or agency programs and services as relates to procurement needs

Knowledge of the principles and methods of conducting advanced market research and benchmarking data collection and analysis

Knowledge of electronic commerce and payment card systems

Ability to analyze and summarize data related to procurement contracts and to make decisions and solve problems from that data

Ability to analyze market and supply chain data to assess present and future availability

Ability to perform required tasks with minimal supervisory oversight

Ability to learn, interpret and apply Division of Procurement Services policies and procedures

Ability to communicate effectively with a wide variety of customers, internal stakeholders, vendors, suppliers and any other parties involved in the procurement process

Ability to communicate effectively both orally and in writing

Ability to effectively negotiate procurement terms and conditions that optimize State expenditures

Ability to mediate conflicts between parties

Benefits

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).

Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.