University of Washington · 14 hours ago
Division of Education Executive Assistant
Seattle, WA
Full-time
Hybrid
Entry Level
$62K/yr - $80K/yr
2+ years expThe University of Washington's Division of Education is seeking an Executive Assistant to provide direct support to the Vice Chair of Education and the General Surgery Residency Program Director. This role involves managing complex scheduling, preparing high-level meetings, and coordinating events and educational programs, while serving as the primary point of contact for the Division.
EducationHigher EducationUniversities
Responsibilities
Coordinate complex schedules to include management of their graduate medical education duties, their clinical practice and other academic duties
Must have a strong understanding of all aspects of the work and manage the calendars to optimize priorities and time
Arrange a wide variety of meetings, to include (but not limited to) regular meetings with residents, mentors, all program directors and associate program directors, ad hoc taskforces, and the annual State of Residency meeting
Manage recurring Division of Education communications by drafting and finalizing emails or other forms of communication, ensuring all members of the Education Division are up to date on policies, practices and other important communications
Work with leadership to plan Department of Education events
Oversee all logistics and planning for several large-scale and complex events, including (but not limited to): Annual Education Seminar; Education Team Building Day; DoS Education Graduation events; Bi-annual Residency Program Council
Project Coordination and support (under direction of Department of Education Leadership), including: Annual program evaluation and Clinical Competency Committee; Accreditation Data System updates and summative evaluations; Board of Surgery (ABS) application; Administer the Education Division Verifications System; maintain the database; Update the Division of Education intranet; maintain and make updates; Schilling research and budget management
Qualification
Required
BA in education, business, communications, or other relevant field
2 Years' experience in administrative duties
Exceptional organizational & time management skills: Ability to independently manage complex projects, prioritize tasks, and meet deadlines with minimal oversight
Advanced communication & interpersonal skills: Strong written and verbal communication; able to build trust and collaborate effectively with faculty, staff, and trainees
Strategic thinking & operational alignment: Capacity to see the big picture and align administrative processes with programmatic and institutional goals
Technical proficiency & problem-solving ability: Expert-level use of Microsoft Office Suite, Adobe, Zoom, and scheduling tools; resourceful and analytical in resolving issues independently
Preferred
Prior work in an academic medical setting
Prior work in graduate medical education programs
Experience with MedHub and other UW GME systems
Benefits
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
H1B Sponsorship
University of Washington has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (206)
2024 (216)
2023 (162)
2022 (171)
2021 (169)
2020 (154)
Funding
Current Stage
Late StageTotal Funding
$205.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2025-04-21Grant· $0.01M
2024-09-13Grant
2024-08-13Grant· $21.1M
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
Recent News
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2025-12-20
2025-12-12
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