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Unitil · 17 hours ago

Administrative Assistant II

Hampton, NH

Full-time

Onsite

Mid Level

$22/hr - $24/hr

3+ years exp

Unitil is an investor-owned public utility proudly serving Maine, Massachusetts, and New Hampshire, dedicated to delivering energy to customers safely and reliably. The Administrative Assistant II role involves providing comprehensive administrative support to executives and staff, ensuring efficient office operations and maintaining confidentiality in all tasks.

EnergyRenewable Energy

Comp. & Benefits

Responsibilities

Provide efficient and professional support services to executives and staff in assigned wing as well as assisting others when necessary

Administrative support activities include but are not limited to: Spreadsheet creation and updating

Production of filings & reports

Large mailing projects

Data entry

Purchase order creation

Processing of invoices

Cataloging & maintenance of electronic & paper files

Ordering of office supplies

Internal & external meeting arrangements

Fulfill catering requests

Travel arrangements

Business card ordering

Filing, record retention

Ensure proper maintenance of office equipment (printers, copiers, scanners, etc.)

Assist with conference room AV equipment

Delivery and processing of mail on rotating basis

Provide back up to the main phone lines efficiently by promptly and courteously answering incoming calls for the Corporate office

This includes handling of gas leak emergency calls and the transferring of customer calls to the call center

Greet and process visitors and guests courteously and helpfully in a timely manner

Ensure that all visitors, guests, contractors, and Unitil employees (from other reporting locations) sign in and out as part of Unitil’s emergency building evacuation procedures

Escalate agitated customer calls when necessary

Other duties and special projects as assigned by Supervisor and Manager in order to support all Internal and External Unitil Customers including internet research, database updating and cost tracking

Ensure that procedures are maintained for Administrative Assistant responsibilities for assigned departments