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Berry Law · 15 hours ago

Executive Assistant to CEO

Omaha, Nebraska, United States

Full-time

Onsite

Senior Level

Berry Law is a growing law firm looking for an Executive Assistant to support the CEO with high-level administrative, operational, and strategic tasks. The role involves managing the CEO's communications, calendar, and public speaking engagements while ensuring the smooth operation of various firm initiatives.

AdviceLegalProfessional Services

Growth Opportunities

Responsibilities

Provide comprehensive support to the CEO, managing day-to-day administrative and operational needs

Manage, monitor, and prioritize all CEO email communications, ensuring timely responses, appropriate delegation, and follow-up aligned with the CEO’s priorities

Manage a complex and dynamic calendar, including firm leadership meetings, legal industry commitments, speaking engagements, travel, and media appearances

Serve as the primary gatekeeper for the CEO, screening and prioritizing requests and communications

Prepare agendas, briefing materials, presentations, and follow-up action items for meetings and initiatives

Coordinate domestic and occasional international travel, including itineraries, logistics, and expense tracking

Handle confidential, sensitive, and privileged information with the highest level of discretion

Support internal firm initiatives, leadership projects, and strategic priorities as assigned

Coordinate logistics for speaking engagements, conferences, and events, including travel, contracts, deadlines, AV requirements, and materials

Track speaking opportunities, submissions, confirmations, and post-event follow-up

Prepare and organize speaker packets, media kits, outlines, slides, and supporting materials in coordination with internal teams or external partners

Manage contracts, invoices, and timelines related to speaking engagements

Coordinate podcast recording schedules, guest bookings, and production timelines

Manage guest outreach, confirmations, releases, and follow-up communications

Assist with episode planning, content organization, and show notes

Coordinate with editors, producers, and marketing teams to ensure timely production and release

Act as a liaison between the CEO and firm leadership, staff, clients, vendors, and external partners

Draft, edit, and manage professional correspondence and communications

Maintain and manage CRM systems, ensuring data accuracy, organization, reporting, and workflow support

Track deadlines, deliverables, and commitments to ensure accountability and timely completion

Support project management efforts across executive, media, and firm initiatives

Ensure all CEO projects cross the finish line on time by implementing the 10-80-10 rule for project management

Qualification

Bachelor's degreePMP certificationCRM managementMicrosoft Office proficiencyGoogle Workspace proficiencyPublic speaking supportMultitasking skillsDiscretionJudgmentProactive attitudeOrganizational skillsTime-management skillsWritten communicationVerbal communicationAttention to detailCollaborative mindset