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ServingSchools · 2 weeks ago

Accounts Payable Coordinator

Brunswick, ME

Full-time

Onsite

New Grad, Entry Level

ServingSchools is seeking an Accounts Payable Coordinator to manage the accounts payable process for the school system. The role involves verifying invoices, processing payments, maintaining vendor relations, and ensuring compliance with financial regulations.

Education

Responsibilities

Examines, checks, and verifies invoices and other accounting documents and records for completeness, discounts, extensions, signatures and accuracy of computations, determines compliance with requirements and follows up discrepancies or refers them to a superior for action

Classifies according to established account codification, posts from supporting accounting documents to control and subsidiary accounts and balances, and proves entries made

Receives and records revenues and related records

Prepares and processes for payment all incoming bills and expenses for the school department

Maintains an updated vendor file, handles invoice questions and disputes with vendors; handles vendor relations and account maintenance

Maintains correspondence files and office records pertaining to accounts payable

Assists auditors obtaining and supplying financial information

Processes automatic payments, payments to independent contractors, prepares, and distributes 1099 forms at year-end

Creates and prepares various A/P financial reports as needed

Maintains confidentiality about all aspects of administrative work

Follows health and safety procedures established by the system

Arrives and departs punctually, notifying appropriate personnel about absences and coverage

Demonstrates loyalty, dependability, integrity, and other ethical standards

Follows the chain of command for various administrative procedures

Observes School Board and District policies

Meets and follows all state and federal laws and regulations

Ability to work independently

Works cooperatively as a team member within the Central Office

Performs functions as requested by the supervisor, and by the demands of the position

Qualification

Accounts Payable ExperienceComputerized Accounting SoftwareBookkeeping BackgroundWord Processing SkillsSpreadsheet SkillsVendor RelationsEffective CommunicationTeam CollaborationConfidentiality

Required

Minimum of high school diploma

Computer skills and ability to use computerized accounting and financial processing software and ability to use advanced features of word processing, spreadsheet, and relational database management programs are required

Must be able to establish and maintain productive working relationships with vendors, customers, and other employees

Must be able to communicate effectively, orally and in writing. Fluency in English is required

Must complete State Fingerprinting and criminal history records check