Holland & Hart LLP · 10 hours ago
Events & Inventory Management Coordinator
Denver, CO
Full-time
Hybrid
Mid Level
$26.15/hr - $43.58/hr
3+ years expHolland & Hart LLP is a law firm that values creativity and precision, offering a collaborative team culture. They are seeking an Events & Inventory Management Coordinator to support the planning, logistics, and execution of various firm events while managing branded inventory giveaways and client gifts.
Law Practice
Responsibilities
Oversee the selection, ordering, and distribution of branded giveaways and client gifts to support events, sponsorships, and relationship-building initiatives, ensuring accurate tracking and inventory control to maintain appropriate stock levels
Research vendors and maintain relationships to ensure high-quality, brand-aligned products that reflect firm standards
Develop and manage processes for gifting requests across the firm, ensuring consistency, cost-effectiveness, and timely delivery
Track inventory, expenses, and budgets related to promotional items and gifting, and ensure all invoices are processed accurately and on time
Collaborate with the Event Manager to plan and deliver in-person, virtual, and hybrid events, such as client receptions, conferences, sponsorship events, and retreats that reflect firm priorities and brand standards
Coordinate logistics such as venue research and booking, catering, Audio Visual and technology set-up and coordination, guest lists, registration, event materials, and on-site event support
Utilize Cvent and other event technology platforms to manage requests and develop event apps, coordinating communications, and content to support a seamless event experience
Partner with the Communications and Creative teams to prepare event materials such as invitations, signage, and name badges, ensuring brand consistency throughout
Manage the distribution of invitations, track RSVPs, and maintain accurate and organized event data within Cvent and CRM systems
Maintain organized and accessible event files and project timelines to track key details, provide status updates, and ensure clear communication across all stages of planning
Support post-event processes including compiling feedback, reconciling budgets, preparing recaps, and coordinating attorney and marketing follow-up
Track event metrics and identify opportunities to improve efficiency and attendee engagement
Provide proactive communication and operational support to the Event Manager to ensure consistent execution and successful outcomes for all firm events
Demonstrate accountability and follow-through by maintaining timely updates, clear communication, and ownership of assigned tasks from start to completion
Research and stay current on venues, vendors, and emerging event trends to provide the Event Manager with detailed, creative recommendations that enhance the attendee experience and support informed planning decisions
Track event budgets, expenses, and vendor invoices and assist with budget monitoring and reconciliation, including vendor card use and travel expense reporting
Maintain the events calendar and ensure accurate and up to date reporting of event details within Cvent, CRM and /other databases
Compile post-event feedback and summarize key outcomes to inform future planning and continuous improvement
Partner with business development colleagues to ensure events and gifting initiatives align with client engagement goals
Execute responsibilities within established processes and approvals, collaborating closely with the Event Manager to ensure alignment with event strategy and firm standards
Collaborate with external vendors and service providers to manage timelines, deliverables, and overall quality of execution
Work closely with the firm’s office services team to coordinate shipping for events and branded giveaways
Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives
Qualification
Required
3-4 years of experience in event coordination or hospitality, preferably within a professional services environment
Proven experience supporting large-scale events, conferences, or client programs
Proficient in Microsoft Office (Word, Excel, PowerPoint) with the ability to learn and apply new technologies quickly
Strong communication and interpersonal skills with professionalism, diplomacy, and a commitment to exceptional client service
Exemplary writing ability: solid grammar, spelling, and proofreading
Strong organizational and time management abilities to balance multiple priorities effectively
Preferred
Bachelor's degree in marketing, communications, business, hospitality management, or related field preferred
Experience managing branded giveaways, promotional products, or gifting programs
Familiarity with CRM systems and basic experience with audio visual coordination
Experience using Cvent or similar event management software to manage event workflows, apps, and reporting
Benefits
Robust wellness program
Generous PTO and holiday pay
Medical, dental, vision, life, AD&D, EAP, STD, and LTD
Voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances
401(k)-retirement plan with a company match
Educational assistance
Free or discounted legal services
Opportunities through the Holland & Hart Foundation
Company
Holland & Hart LLP
Throughout the Mountain West, from coast to coast and beyond, Holland & Hart provides clients with astute legal service from a vantage like no other.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Abby Briggerman
Partner
Adam Rankin
Partner
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