V. Marchese Inc Official · 10 hours ago
Collections Specialist
Milwaukee, WI
Full-time
Onsite
Entry, Mid LevelV. Marchese Inc. is a trusted provider of fresh produce, dairy, and spices, known for its quality and customer service. They are seeking a Collections Specialist responsible for managing outstanding payments, resolving billing issues, and ensuring timely follow-ups with customers.
Wholesale Food and Beverage
Hiring Manager
Angela Reynolds
Responsibilities
Monitor accounts receivable to identify overdue accounts and prioritize collection efforts
Contact customers via phone, email, and mail to discuss overdue payments, resolve billing issues, and negotiate payment plans
Process customer payments (checks, ACH, wire transfers) and apply cash receipts accurately to customer accounts
Investigate and resolve payment discrepancies and customer disputes, collaborating with sales and customer service teams as needed
Generate and analyze aging reports and provide regular updates on the status of unpaid accounts to management
Recommend accounts for escalation to third-party collection agencies or for write-off when necessary
Process vendor invoices, ensuring proper documentation and necessary approvals prior to payment
Schedule and prepare disbursements (checks, electronic payments) to vendors in a timely and accurate manner
Reconcile vendor statements and resolve any discrepancies or issues with vendors
Maintain organized records of all A/P transactions and vendor information
Perform day-to-day financial transactions, including general ledger entries and bank reconciliations
Assist with month-end and year-end closing procedures
Ensure compliance with internal controls and relevant financial laws and regulations
Maintain accurate and up-to-date financial records and documentation in the accounting system (e.g., QuickBooks, SAP, ERP systems)
Qualification
Required
High school diploma or equivalent
Proven work experience in a combined A/P and A/R role or as a Collections Specialist
Proficiency in accounting software like QuickBooks Online or ERP systems
Strong data entry skills and proficiency in Microsoft Office, particularly Excel
Excellent written and verbal communication, negotiation, and problem-solving skills
Strong attention to detail, accuracy, and organizational skills
Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced, goal-oriented environment
High degree of professionalism and empathy when handling sensitive financial situations
Preferred
Associate's or Bachelor's degree in Accounting, Finance, or a related field
Company
V. Marchese Inc Official
Our humble origins take us back to 1934, when our namesake Vito Marchese, fondly known as the “banana man,” delivered fruits and vegetables from his hand-painted truck.
Founded in 1934
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jake Wertz
Chief Operating Officer / Purchasing
Company data provided by crunchbase