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Haynes and Boone, LLP · 6 hours ago

Billing Coordinator

Dallas, TX

Full-time

Onsite

Entry Level

1+ years exp

Haynes and Boone, LLP is a law firm that values the contributions of its employees. The Billing Coordinator is responsible for managing attorney billing processes, including creating and distributing invoices, and ensuring compliance with billing policies. This role requires communication with attorneys and clients while maintaining confidentiality and accuracy in billing matters.

Consulting

Responsibilities

Create, review, and edit proformas in response to attorney and secretary requests

Execute complex bills in a timely manner (e.g., multiple discounts by matter, split‐party billing, preparation of electronic bills)

Compile supporting back-up documentation as required

Submit invoices by mail, email, and e-billing via eBillingHub and other e‐billing sites as required

Configure and maintain information on e‐billing sites including setting up new clients, new matters, new timekeepers, and new rates, and communicate with clients in regard to setup efforts

Address and resolve e-billing disputes, rejections, and short pays timely

Ensure compliance with existing Firm billing policies and procedures, recommending changes when necessary

Ensure compliance with meeting all client, firm, and attorney deadlines (e.g. accruals, budgets, invoicing, status reports)

Review, assess and ensure compliance with Outside Counsel Policies and Procedures

Review, assess and provide feedback, when requested, on the billing requirements within new client engagement letters

Create and maintain desktop procedures including any attorney, client or matter special handling requirements

Review and approve all new client and matter intake forms to ensure accurate setup in 3E including billing arrangements, rates, and discounts

Assist with verifying any new application changes or enhancements

Create and ensure compliance with any client-specific reporting requirements (e.g., accruals, budgets, timekeepers, rates)

Communicate professionally and courteously with clients, attorneys, paralegals, and other staff

Create billing schedules and various other billing analyses as needed

Assist with special projects as needed

Perform other related duties as assigned

Qualification

Billing processesAccounting processesMicrosoft ExcelMicrosoft WordMicrosoft OutlookAnalytical skillsTime managementOrganizational skillsClient focusWritten communicationVerbal communicationTeamwork