Prager Metis CPAs · 1 month ago
Administrative Assistant - Japanese Desk
El Segundo, CA
Full-time
Hybrid
Entry Level
2+ years expPrager Metis CPAs is a firm committed to excellence and integrity in client service. They are seeking an Administrative Assistant for their Japanese Desk to provide comprehensive administrative support, including managing communications, scheduling, and assisting with tax-related documentation for Japanese clients.
Accounting
Responsibilities
Answer and direct phone calls; greet visitors professionally
Schedule and coordinate meetings, appointments, and travel arrangements
Prepare, proofread, and distribute documents, reports, and presentations
Maintain electronic and physical filing systems; handle confidential documents
Manage office supplies inventory and place orders as needed
Process expense reports and invoices; assist with basic bookkeeping
Organize and assist with event planning and coordination
Serve as a point of contact for internal and external inquiries
Ensure operational readiness of office equipment and troubleshoot issues
Liaison for Japanese clients, potential clients, and business-related inquiries conducted in Japanese
Provide administrative support to tax professionals for Japanese clients, including managing calendars, scheduling appointments, and coordinating meetings
Assemble tax return and processing in Japanese, including organizing client documents, preparing engagement letters, and tracking filing deadlines
Organize, scan, and process tax-related paperwork efficiently
Perform electronic document scanning and ensure proper archiving
Manage the scan and workflow process for client documents used by tax prepares
Greet clients and review tax documents from clients who visit the office and drop off documents in Japanese
Update CCH Axcess tax projects to ensure a streamlined process for the team
Maintain electronic and physical filing systems to ensure accurate and timely documentation of client records and correspondence in Japanese
Respond to clients inquiries and requests in a professional and timely manner, both in person and via phone or e-mail in Japanese
Collaborate with team members to ensure smooth workflow and efficient completion of tasks
Assist with special projects and other administrative duties as assigned by the team
Process all certified and FedEx mailings to clients regarding tax documents
Assist with billing, collection, IT internally and for Japanese clients
Qualification
Required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational, communication, and interpersonal skills
Answer and direct phone calls; greet visitors professionally
Schedule and coordinate meetings, appointments, and travel arrangements
Prepare, proofread, and distribute documents, reports, and presentations
Maintain electronic and physical filing systems; handle confidential documents
Manage office supplies inventory and place orders as needed
Process expense reports and invoices; assist with basic bookkeeping
Organize and assist with event planning and coordination
Serve as a point of contact for internal and external inquiries
Ensure operational readiness of office equipment and troubleshoot issues
Liaison for Japanese clients, potential clients, and business-related inquiries conducted in Japanese
Provide administrative support to tax professionals for Japanese clients, including managing calendars, scheduling appointments, and coordinating meetings
Assemble tax return and processing in Japanese, including organizing client documents, preparing engagement letters, and tracking filing deadlines
Organize, scan, and process tax-related paperwork efficiently
Perform electronic document scanning and ensure proper archiving
Manage the scan and workflow process for client documents used by tax prepares
Greet clients and review tax documents from clients who visit the office and drop off documents in Japanese
Update CCH Axcess tax projects to ensure a streamlined process for the team
Maintain electronic and physical filing systems to ensure accurate and timely documentation of client records and correspondence in Japanese
Respond to clients inquiries and requests in a professional and timely manner, both in person and via phone or e-mail in Japanese
Collaborate with team members to ensure smooth workflow and efficient completion of tasks
Assist with special projects and other administrative duties as assigned by the team
Process all certified and FedEx mailings to clients regarding tax documents
Assist with billing, collection, IT internally and for Japanese clients
Preferred
Minimum Education Requirement- Bachelor's Degree preferred
2+ years of experience in administrative support or similar role preferred
Benefits
Flexible work arrangements (Remote/WFH/Hybrid on select roles)
Competitive base salaries
Paid time off, Sick Time, & Holidays
Medical, Dental, and Vision Insurance
Flex Spending Options HRA, FSA, and/or HSA
Access to Employee Wellness Programs
Summer Flexible Schedule
Employer contribution to 401(k) plan
CPA licensure support & Incentives as well as other applicable certifications and licenses
Make a Difference Volunteer opportunities with charity partner organizations
Company
Prager Metis CPAs
Prager Metis CPAs is an independent, full service, public accounting and consulting firm.
201-500 employees
H1B Sponsorship
Prager Metis CPAs has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (3)
2023 (3)
2022 (7)
2021 (5)
2020 (1)
Funding
Current Stage
Growth StageLeadership Team
Corey Neubauer
Partner
Gabe M. Wolosky
Partner
Recent News
2025-11-19
2024-11-30
Company data provided by crunchbase