Apply on Employer Site

SMUD · 6 hours ago

Management Analyst Journey, Grants Administration

Sacramento, CA

Full-time

Hybrid

Mid Level

$93K/yr - $123K/yr

3+ years exp

Sacramento Municipal Utility District (SMUD) is the nation's sixth-largest community-owned, not-for-profit electric utility, committed to achieving absolute zero carbon emissions. The Management Analyst will support the Grants Team in managing critical grant funding, ensuring compliance, and enhancing department efficiency through analytical and administrative tasks.

App MarketingAssociationCloud Data ServicesEnergyInformation Technology

Comp. & Benefits

Responsibilities

Provides administrative, analytical, and technical support to assigned management staff to ensure manager’s time for non-routine management obligations; researches, drafts, and prepares various written materials including correspondence, memoranda, draft and final versions of departmental directives or procedures, and reports for internal/external distribution; ensures that all correspondence, reports, policy responses, and processes meet SMUD policy, procedural, and quality requirements

Enhances department efficiency through consistently informing department management staff of changes to SMUD policies, regulations, and programs; reads, researches, analyzes, and provides information or recommendations on SMUD policies, procedures, and programs; maintains related departmental archives and manuals for staff reference

Provides support in budget preparation and administration to ensure the department operates within budget and complies with SMUD policies, procedures, and quality standards; coordinates and/or participates in various phases of the budget preparation process; assists the department manager and unit heads in documenting budget assumptions and justification; coordinates and participates in the gathering and analysis of data; prepares budget reports and exhibits; participates in ongoing monitoring of expenses, analysis of budget variance, and reporting of budget status

Coordinates and participates in the timely completion of analytical and administrative tasks and activities to ensure efficient department organization and functioning and responsiveness to SMUD and external policies, regulations, and requests for information; oversees the preparation of documents and compilation of data for internal and external use; performs studies of work or business processes; provides administrative support and coordination of specific business processes and department efforts; coordinates review and approval of internal control documents by department and SMUD entities; evaluates, analyzes, and reports results of processes and findings of studies; negotiates changes in or commitments to business processes or agreements; disseminates information and responds to requests for information in a timely manner; makes recommendations for new or changes to existing programs or processes

Coordinates activities with and serves as department liaison to the Personnel/Human Resources department; works with Personnel/Human Resources staff in all phases of staffing, affirmative action, performance reviews, and staff development processes; participates in coordinating department and SMUD events for employees and recruitment purposes; prepares position requests, staffing reports, and documentation of assignments; explains complicated personnel transactions to management

Coordinates activities with and acts as department liaison to other SMUD departments including support departments; works with other department staff in developing and forecasting unit requirements for services; arranges and coordinates delivery of services; monitors service level agreements; serves as departmental representative to support unit projects; explains complicated or unusual issues to management

Performs analysis and administrative tasks to ensure the department meets established schedule and operation goals; assists the department manager in preparing and administering departmental action plans, business plans, short- and long-term goal statements, and performance targets and metrics; participates in gathering materials and data; drafts process and productivity improvement plans; compiles reports and statistical data; documents and tracks business processes and work methods; drafts documents for SMUD review and approval processes; monitors and generates periodic reports of department results in achievement of goals

Prepares departmental administrative and analytical information in presentation format to ensure that SMUD reporting is accurate and timely and meets established guidelines and standards; prepares oral and written presentation materials for the department manager and staff to present business cases, results of studies, reports of department planning, budget status, and related reports to SMUD Board of Director’s, Board committee meetings, General Manager and executive management

Supports the overall achievement and completion of department projects; assists in planning, reviewing and conducting work activities and researching required project information associated with department internal/external projects in accordance with established task objectives and schedule as outlined in the project plan/contract

Arranges and schedules department staff training as well as attendance at conferences and seminars for enhancing staff skills

Coordinates and administers departmental involvement in and commitment to SMUD programs including safety and disaster recovery

Performs related duties as required

Qualification

Grant managementBudget managementReport writingAnalytical skillsGovernment processesDatabase managementCollaboration skillsCommunication skillsProblem-solving skillsOrganizational skills

Required

High School diploma or equivalent

3 to 5 years of progressively responsible professional administrative experience including experience coordinating and performing analytical and administrative processes, drafting business correspondence and reports, planning and performing data compilation and reporting, performing accounting or financial analysis, coordinating budgetary processes, coordinating processes with other staff and departments, personnel administration, and/or organizational evaluation and management

Preferred

A bachelor's degree in public administration, business, finance, environmental policy, or a related field

3 or more years' experience managing or supporting grant-funded projects in the public or non-profit sector

Direct knowledge and experience with Federal and State grant application, compliance, and reporting processes

3 or more years' experience in accounting, tracking budget, forecasting expenditures, and management of financial records

3 or more years' experience demonstrating strong written communication skills, evidenced by the preparation of grant proposals, reports, or presentations tailored to diverse audiences

Knowledge of legislative, regulatory, and funding programs relevant to clean energy, sustainability, or utility operations

3 or more years' experience coordinating and facilitating collaboration among multidisciplinary teams and/or external partners

3 or more years' experience utilizing database management systems or other tools for grant tracking and reporting

Ability to analyze policies, recommend improvements, and implement innovative processes in grant administration

Benefits

CalPERS

Hybrid (office/home) work employee benefit

Company

SMUD

Glassdoor4.0

As the nation’s sixth-largest, community-owned, not-for-profit electric service provider, SMUD has been providing low-cost, reliable electricity to Sacramento County for more than 75 years.

Founded in 1946

Sacramento, California, USA

1001-5000 employees