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Sevita · 17 hours ago

Administrative Assistant_1401

Stillwater, MN

Full-time

Onsite

Entry Level

2+ years exp

Sevita is a mission-driven organization that provides high-quality services to individuals with Autism Spectrum Disorder and related disabilities. The Administrative Assistant will perform a full range of secretarial and administrative support services for multiple supervisors or staff, adapting to the needs of the office.

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Responsibilities

Produces standard correspondence, memos and reports from drafts. Proof reads and edits material for appropriate grammar, spelling and format

Maintains calendars and daily schedules. Schedules appointments and meetings for staff, supervisors and managers. Attends meetings to record minutes as required

Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, invoices, etc

Reviews and processes non-routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc

Maintains and processes Petty Cash, securing cash box and assuring petty cash balances are accurate, including maintaining, reconciling, and securing a company checking account

Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates timely repair of office equipment

Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information

Serves as the liaison to company vendors, staff, etc

Assists with special projects. Gathers data and prepares a variety of documents and reports using established formats

Maintains various databases such as the Network’s Census system

Tracks and monitors company devices such as cell phones, computers and pagers/beepers, including ordering, tracking and the reclaiming of equipment from terminating employees

May assist in maintaining records in accordance with State, Federal and company regulations and policy as required

Assists with various Human Resources related tasks as required

Performs duties of Associate Administrative Assistant as required

Assists other administrative staff with special projects and overflow work as needed

Qualification

Administrative supportCalendar managementDocument preparationData entryCommunication skills

Required

High school diploma or equivalent

Two years' experience in administrative support

Travel as needed

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects