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California Department of Industrial Relations · 12 hours ago

Legal Secretary

Orange County, CA

Full-time

Onsite

New Grad, Entry Level

The California Department of Industrial Relations is seeking a Legal Secretary to support attorneys in the Division of Occupational Safety and Health. The role involves assisting with various legal proceedings and administrative tasks while ensuring effective communication and documentation.

Employee BenefitsGovernmentIndustrialOnline Portals

No H1B

Responsibilities

Under the general supervision of the Legal Support Supervisor I, the Legal Secretary will effectively work for two to four attorneys and will perform the following duties for the Division of Occupational Safety and Health (Division or DOSH or Cal/OSHA) Legal Unit attorneys and/or Bureau of Investigations (BOI) special investigators in all fora including administrative, state and federal trial courts and state and federal courts of appeal at all levels

The Legal Secretary assists Legal Unit and BOI staff in a variety of substantive areas, including, but not limited to, proceedings before the Occupational Safety and Health Appeals Board (OSHAB), matters before the Occupational Safety and Health Standards Board and the Office of Administrative Law, proceedings in state and federal court at all levels as well as any other litigation that may arise involving the Division, and any internal Division, Departmental, or Agency matters

The incumbent must have the ability to move and transport up to 20 pounds

This posting may be used to fill future vacancies in accordance with 2 CCR • 249.3

While performing assigned duties, the Legal Secretary may be required to walk for extended periods of time to assist team members and professional staff

The incumbent may also be required to work extensively on computers, scanners, copiers, telephones, faxes, and/or shredders as necessary for processing work, drafting email communication, and other purposes

The incumbent should also be able and willing to telework

This position may also require in-state travel locally in Southern California for meetings and training and as determined according to the needs of DOSH

Per executive order N-22-25 signed by Governor Newsom, staff are expected to return to office four days per week starting July 1, 2026

Qualification

Typing certificationLegal terminologyDocument preparationOffice software proficiencyCommunication skills

Required

Applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility

The incumbent must have the ability to move and transport up to 20 pounds

This position requires the incumbent to perform sustained typing of at least 45 words per minute

A typing certification is required when applicants apply for State civil service clerical positions

Resume (required): Please include all relevant experience and tasks performed that align with the duty statement

Please include a description of your knowledge and experience using different computer software programs and systems in your Resume

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov

All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position