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Layton Construction · 3 hours ago

Project Assistant - Mission Critical

Eagle Mountain, UT

Full-time

Onsite

Entry Level

2+ years exp

Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. The Project Assistant will support construction projects by ensuring efficient documentation, coordinating with subcontractors, and maintaining project checklists to facilitate timely project completion.

ConstructionConsultingReal Estate

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers

Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work

Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house

Ensures timely responses from subcontractors for contract paperwork

Creates and maintains project checklist

Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc

Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests

Distributes change requests and follows up for pricing changes

Instructs project team in organized filing system and assures its proper use

Prepares agendas and other preconstruction meeting documents

Records and/or transcribes minutes at the preconstruction meeting

Prepares and issues change orders to subcontractors and owners for extra work performed on the project

Assists in estimate and buyout of projects

Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork

Discusses and coordinates personal and project goals, important issues, and objectives

May administer contracts and purchase orders as assigned by leadership

Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program

Drafts, transmits, and files correspondence

Assists in bidding and in developing scope of work for trade contractors

Performs other related duties as assigned

Qualification

Microsoft WordMicrosoft ExcelProject documentationWritten communicationVerbal communicationOrganizational skillsMulti-taskingAdministrative experienceConstruction knowledgeTeam player

Required

High school diploma or equivalent

Types a minimum of 50 wpm

Has at least 2 years' experience in secretarial or administrative work

Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application

Has excellent written and verbal communication skills

Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively

Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action

Has the ability to accomplish routine tasks

Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments

Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others

Preferred

Previous experience working in an administrative role in a construction company preferred

Knowledge of basic work methods, techniques and systems used by Layton Construction preferred

One to two years post high school administrative assistant training preferred

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

Healthcare Flexible Spending Account

Dependent Care Flexible Spending Account

401(k) retirement plan with employer match

Life & AD&D Insurance

Long-term Disability Insurance

Short-term Disability Insurance

Critical Illness Insurance

Accident Insurance

Hospital Indemnity Insurance

Home & Auto Insurance

Family Support

Pre-tax Paid Parking/Public Transportation

Paid time off

Time Away Benefits

Paid Holidays

Group Legal

Employee Stock Purchase Plan

Identity Theft Protection

Group Legal

Pet Insurance

Employee Assistance Program

Company

Layton Construction

Layton Construction is a national commercial construction firm.

Founded in 1953

Salt Lake City, Utah, USA

1001-5000 employees

http://www.laytonconstruction.com

H1B Sponsorship

Layton Construction has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (10)

2024 (9)

2022 (2)

2021 (4)