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Akima · 9 hours ago

Administrative Assistant

Brownsville, TX

Full-time

Onsite

Entry Level

2+ years exp

Akima Infrastructure Protection (AIP) is a federal management operations contractor focused on supporting Alaska Native communities. They are seeking a Food Service Secretary to assist the food service department with clerical tasks, maintain documentation, and ensure office efficiency.

ConstructionConsultingCyber SecurityInformation TechnologyLogisticsManagement ConsultingSupply Chain ManagementTechnical Support

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Maintain all daily food service documentation including but not limited to meal count records, production sheets, cleaning schedules, and temperature logs

Assist with preparing and processing billing reports, invoices and P-Card (Purchasing Card) receipt reconciliation

Track and reconcile food service expenses for monthly and quarterly financial reporting

Organize and maintain accurate records for audits, inspections, certifications and compliance tracking

Verify the accuracy of timekeeping records to ensure that break periods are properly documented and promptly submit pay records for processing

Provide support in revising menus and recipe cards

Keep muster notes organized and up to date to ensure seamless communication during pass down

Handle assigned internal and external communications, such as emails, memos and phone calls

Coordinate and monitor staff and detainee worker training sessions and certification compliance

Support inventory tracking and assist in supply orders

Attend staff meetings, document meeting minutes, and share departmental updates

Uphold confidentiality and adhere to professional standards when managing sensitive information

Perform additional duties as assigned by the food service administrator or assistant food service manager

Qualification

Microsoft Office SuitePurchasing processesFinancial reconciliationFood Handlers PermitFirst AidCPRAED certificationAccountabilityCross-cultural perspectiveOrganizational skillsTime managementCommunication skillsIntegrity

Required

A high school diploma or GED is required

Possess a State of Texas Food Handlers Permit

Ability to become First Aid, CPR and AED certified with initial training and maintain certification

Two or more years of administrative experience, ideally in food service or detention settings

Must be a U.S. citizen or hold lawful permanent residency status, having resided in the United States for the past five years

Successfully pass a criminal background and consumer credit check (with no criminal record)

Secure and maintain DHS/ICE government clearance

Pass pre-employment physical and drug screenings, along with annual physicals and random drug tests

Hold a valid state driver's license

Demonstrate sound judgment, courage, alertness, a calm disposition, and reliable performance in fulfilling responsibilities

Maintain composure and self-control under stressful situations, such as during emergencies involving fires, explosions, disruptions, or evacuations

Must always exhibit a professional appearance and a calm demeanor at all times

Display a high level of integrity, accountability, and discretion in handling sensitive matters

Must currently reside and maintain residency within the continental United States

Knowledge of purchasing processes, invoicing, and financial reconciliation

Showcase strong organizational, time management, and communication skills

Proficiency in Microsoft Office Suite (particularly Excel and Word)

Capability of following and understanding written and verbal communication, policies and procedures

Possess a high degree of integrity, accountability and the ability to adhere to DHS ICE standards

Demonstrate the ability to work with a diverse population of people, including different cultures with different values and lifestyles, with a cross-cultural perspective